Full Service Maintenance Contract for FMRIF 7T Siemens Magnetom Scanner

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. The solicitation number is NIHDA-2018-00446 and the solicitation is issued as a Request for Quotation (RFQ). A fixed-price contract type is contemplated for this requirement. This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5- Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold. THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisition (OA) on behalf of the National Institute of Mental Health (NIMH) intends to negotiate and award a contract without providing for full and open competition to Siemens Medical Solutions, Inc. This acquisition is conducted as non-competitive for a commercial item or service and is conducted under the authority of the FAR Subpart 13.5 - Simplified Procedures for Certain Commercial Items. Pursuant to FAR Subpart 13.501(a)(1)(iii) the justification (excluding brand name) will be made available within 14 days after contract award or in the case of unusual and compelling urgency within 30 days after contract award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-99 dated June 15, 2018. The North American Industry Classification System (NAICS) code for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with associated business size standard of $7,500,000.00. Background: The Functional MRI Facility (FMRIF) at the National Institute of Mental Health (NIMH) operates a unique actively shielded Government-owned 7 Tesla Siemens Magnetic Resonance Imaging (MRI) system (FL# 400-342363 FMRIF-7T), located in Building 10 (Room B1D710), within the in-vivo NMR Center on behalf of the intramural research programs of NIMH and NINDS. This acquisition is in support of this magnet and its operation as research system for NIMH and NINDS. NIMH requires a maintenance agreement for the 7T MRI scanner, which was originally manufactured by Siemens Medical Solutions. This system is currently covered by an extended service contract, including magnet maintenance and repair for the 7T-830/AS, which expires on September 5, 2018. FMRIF-7T is the only operational human 7 Tesla MRI system at NIH, making it a unique resource within the NIH Intramural Research Program. Scope of Work: Independently and not as an agent of the Government, the contractor shall be responsible for providing full service maintenance coverage for the following components: 1) Siemens Medical Solutions 7T MRI Scanner 2) 7T 830/AS Magnet (FL# 400-342363) This includes all portions of the scanner to ensure operation of the scanner is at maximum performance. The Contractor will supply all replacement parts as required on an exchange or new part basis in order to maintain the equipment at Original Equipment Manufacturers (OEM) specifications. The Contractor shall provide all necessary documentation, repair parts, spare parts, accessories, maintenance supplies, all special tools, test and support equipment, travel and transportation, personnel skill requirements, and other related services required in performance of maintenance tasks to keep the equipment in good operating condition, except for costs of repairs occasioned by fault or negligence of the Government or its agent. There will be a qualified OEM certified technician on-site from 12:00pm to 8:00pm Monday through Friday, and there will be off-hour coverage available from 8:00pm to 12:00 am Monday through Friday and 8:00am to 5:00pm Saturday and Sunday. The on-call OEM certified technician shall be on the site within 4 hours of placing the maintenance request. Technical support and remote diagnostics shall be provided and be available 24 hours per day, 7 days a week. This telephone support shall be available within one hour of request. The Contractor shall provide a daily check of the system error logs. The Contractor assumes the responsibility for correcting problems as noted therein. The maintenance services must be performed by an authorized service provider for this specific piece of Siemens equipment. Anticipated Period of Performance: 12-month base period from date of award, with four 12-month option periods. The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition. This section is an addendum to the FAR clause 52.212-2, Evaluation - Commercial Items applicable to this solicitation. The provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, applies to this acquisition. The provision at FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is attached and is applicable to this acquisition. The provision of FAR clause 52.216-5, PRICE REDETERMINATION-PROSPECTIVE (OCT 1997), is included by reference and shall be applicable to any contract resulting from this solicitation. The provision at FAR clause 52.217-8. Option to Extend Services, applies to this acquisition. FAR Clause 52.217-9 is attached and is applicable to this acquisition. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE a. Contractor Performance Evaluations Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) will be prepared annually prior to the exercise of options. Interim evaluations will not be prepared for awards with a period of performance of less than 18-months. Interim evaluations will be prepared annually for awards greater than 18-months. Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. b. Electronic Access to Contractor Performance Evaluations Contractors may access evaluations through a secure Web site for review and comment at the following address: http://www.cpars.gov INSTRUCTIONS TO OFFERORS / EVALUATION CRITERIA Responses received to this RFQ will be evaluated on the basis of technical capability and past performance. The Government will award a contract resulting from this solicitation on the basis of best value, technical factors, past performance and price. The below technical factors shall be considered more important than price. The technical evaluation factors are as follows, in order of importance: 1) Factor 1: Technical Capability: The Contractor shall detail in its technical proposal how it shall meet each of the project requirements. This shall include the maintenance provision approach, including discussion of who shall perform the maintenance support, verification of original equipment manufacturer (OEM), service technician experience and certifications, replacement parts and software updates which shall be available for maintenance, and expected response times. Technical approach shall be evaluated for speed of response, brand of parts available, and certification of OEM service technicians. 2) Factor 2: Past Performance: The Contractor shall provide a list of two (2) contracts or purchase orders completed during the past five (5) years, similar in size and scope to the requirements for 7T MRI service outlined in the Statement of Work. Experience must be specific and limited to the provision of MRI support services for human ultra-high-field (7T and above) scanners and shall include the following information for each contract or purchase order listed: a. Name of Contracting Organization b. Total Contract Value c. Description of Requirement and Specific Responsibilities of the Offeror as they relate to this SOW d. Contract Period of Performance Past Performance shall be evaluated for relevance to the current requirement. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses must be received no later than August 20, 2018 at 2:00 PM Eastern Time as specified in this announcement. The total number of pages, (combination of technical approach, past performance, and price quote) shall not exceed 25 pages in length, including appendices and any technical features. Pages submitted in excess of this 25-page limit will not be considered in evaluation of responses to this RFQ. A cover page may be submitted that does not count toward the 25-page limit. The Contractor shall submit its quote electronically in a "read only" format with a font size of 11 or 12 point and font type of Arial or Times New Romans. Margins must be 1-inch wide (top, bottom, left, and right). Late responses will not be accepted. All responses must reference solicitation number NIHDA-2018-00446. Responses must be submitted electronically to contact@example.gov. Facsimile responses will not be accepted. For information regarding this solicitation, contact Christopher Weaver by email at contact@example.gov