Full Service Monthly Maintenance Contract for HVAC for Cobb County Aquatic Centers

Cobb County is soliciting bids for a full-service monthly maintenance contract to provide comprehensive HVAC services across its six aquatic centers and water park, including the Central, Mountain View, South Cobb, West Cobb Aquatic Centers, Seven Springs Water Park, and Sewell Park Pool. The contract, solicitation number 26-6990, is a three-year term with the potential for three additional one-year renewals, capped at six years total, and requires bids to be submitted electronically through the County’s eProcurement portal by 12:00 PM on June 25, 2026. Bidders must comply with detailed technical specifications outlined in Cobb County’s HVAC Tasking Schedules, which mandate annual and operational inspections for air handling units, condensing units, boilers, pumps, humidifiers, exhaust fans, and other equipment, as well as ensure year-round operation with strict temperature controls of 70°F minimum in winter and 74°F maximum in summer. Contractors must demonstrate a minimum of ten years of experience maintaining similar systems, employ trained personnel certified to operate central plant controls, and provide off-site computer monitoring hardware and software. All bids must include a bid bond equal to at least five percent of Year One costs and must submit a 100% performance bond and a 100% payment bond prior to contract execution. The contractor is required to maintain state-compliant workers’ compensation insurance, employer’s liability coverage of $1,000,000 per accident and per employee, and commercial general liability insurance using ISO Form CG 00 01 or equivalent, with cyber and professional liability coverage, and all policies must be endorsed as primary, noncontributory, and include a waiver of subrogation. The contractor assumes full responsibility for equipment in “as is” condition and must indemnify, defend, and hold harmless the County against all claims, with this obligation surviving contract expiration. Payment is made monthly upon submission of an invoice certifying completion of services, with all funds received held as a trust to pay laborers, subcontractors, and vendors first. No minimum staffing is required, but all work must conform to County standards, and failure to meet insurance or bonding requirements constitutes a material breach. The County reserves the right to award to the lowest responsive and responsible bidder, prioritizing in-county vendors in case of identical bids, and may award to one or multiple contractors or portions of the bid. The contract includes an optional emergency heating and cooling service for