FULL SERVICE PREVENTIVE MAINTENANCE & INSPECTION SERVICE AND REPAIRS FOR ELEVATORS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Programs for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR Subpart 37.4, Non-personal Health Care Services (10 U.S.C. 2304 and 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm-fixed price commercial item purchase order in accordance with the Request for Quotation (RFQ) 12-063, for Preventive Maintenance and Inspection Services for the Elevators in the Winnebago IHS Hospital and Drug Dependency Unit located in Winnebago, Ne. The solicitation is issued as a 100% small business set-aside. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-53. The associated North American Industry Classification System code is 333921 and the small business size standard is 500 employees. BID SCHEDULE: PREVENTIVE MAINTENANCE AND INSPECTION SERVICES AND REPAIRS: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this purchase order. Please complete the following pricing schedule utilizing your most competitive and reasonable rates which the IHS will use to award including meeting all qualification listed in the Statement of Work. 1. PERIOD OF PERFORMANCE (1 Year from date of Award) Elevator Preventive Maintenance and Inspection Services: Dollar Amount______________ per month X 12 months = _____________Total Dollar Amount BASIS FOR AWARD: Quoters are advised that, in addition to price the Government will take into consideration the following; All required information must be submitted in order to be considered responsive and eligible for award. 1. Past Performance - Documentation of past successful work history for a minimum of two (similar jobs / projects / services). a. The Government reserves the right to conduct their own investigation other than the contractors provided list. 2. Ability to meet performance schedule. 3. Ability to meet the requirements and qualifications in the statement of work. 4. Reasonableness of price. 5. Responsiveness to requirements. 6. Contractor must be registered with the Central Contractors Registration. The website to register is: www.ccr.gov/ 7. Resume stating qualifications and meeting the requirements of the statement of work. 8. Minimum of three (3) references of similar work in the last three (3) years. Include address and phone numbers. 9. List of previous contracts (if applicable) 10. Complete Tax payer Identification. 11. Complete Annual Representations & Certifications. https://orca.bpn.gov/ 12. Complete Small Business Program Representations. 13. Submittal of Detailed Items: a. Copy of the technicians Certification Card or Certificate - technicians shall be an organization accredited by the American society of Mechanical Engineers Qualifications for Elevator Inspection committee in accordance with the requirements set in the standards for the Qualification of Elevator Inspectors, ASME QEI-1 or be a card holding Journeyman technician. b. Blank Copy of the proposed inspection check-list that will be used c. Material Safety Data Sheets (MSDS) for all chemicals and lubricants to be used d. Proof of liability Insurance 14. Be registered with DUNS, ORCA and list your TIN number. 15. First and Last names of the individuals that will be performing services under this award. Individuals providing services at an IHS facility will be checked against the OIG website. http://exclusions.oig.hhs.gov/ This contract will terminate when period of performance expires or if funds availability imposes constraints. Project Officer Jeff Thomas - Facility Manager PERIOD OF PERFORMANCE: Performance of the contract(s) shall be from Date of Award for a period of One Year. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its original invoice to the Aberdeen Area Indian Health Service, Financial Management branch, 115 4th Avenue SE, Aberdeen SD 57401. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included); (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. The Aberdeen Area Financial Management Branch, 115 4th Avenue SE, Aberdeen, SD 57401, shall make payment. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008). Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include: 1. Solicitation number 2. Closing Date: December 23, 2011 at 12:00 pm CST 3. Name, address and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" address, if different from mailing address. 8. A completed copy of the representations and certifications at FAR 52.212-3 or a copy of the contractor's Online Representations and Certifications Application (ORCA). 9. Acknowledgment of Solicitation Amendments (if any issued) 10. Contractor must be registered with the Central Contractors Registration. The website to register is: www.ccr.gov/ 11. Resume stating qualifications and meeting the requirements of the statement of work. 12. Minimum of three (3) references of similar work in the last three (3) years. Include address and phone numbers. 13. List of previous contracts (if applicable) 14. Complete Tax payer Identification. 15. Complete Annual Representations & Certifications. https://orca.bpn.gov/ 16. Complete Small Business Program Representations. 17. Submittal of Detailed Items: a. Copy of the technicians Certification Card or Certificate - technicians shall be an organization accredited by the American society of Mechanical Engineers Qualifications for Elevator Inspection committee in accordance with the requirements set in the standards for the Qualification of Elevator Inspectors, ASME QEI-1 or be a card holding Journeyman technician. b. Blank Copy of the proposed inspection check-list that will be used c. Material Safety Data Sheets (MSDS) for all chemicals and lubricants to be used d. Proof of liability Insurance 18. Be registered with DUNS, ORCA and list your TIN number. 19. Provide First and Last names of the individuals that will be performing services under this award. Individuals providing services at an IHS facility will be checked against the OIG website. http://exclusions.oig.hhs.gov/ FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (May 2011). See attachment for full text and instructions for completion. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (June 2010), applies to this acquisition and is incorporated by reference. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2011). See attachment for full text. FAR 52.222-41, Service Contract Act of 1965. As prescribed in 22.1006(a), insert the following clause: "Service employee" means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that may be alleged to exist between a Contractor or subcontractor and such persons Submit quote to: Aberdeen Area Indian Health Service Attn: Robyn LeCompte, Purchasing Agent 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 Or fax to 605-226-7669 or email robyn.lecompte@ihs.gov Contractors intending to conduct business with the Federal Government must register with the Central Contractor Registration (CCR) database prior to award. The CCR is the primary Government repository, which retains information on Government contractors. You may register via the Internet at http://www.ccr.gov or by calling (888) 227-2423 or (269) 961-5757. ACCEPTANCE PERIOD: Your quotation must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.