Fundraising Items & Services

Goose Creek Consolidated Independent School District is soliciting competitive sealed proposals under solicitation 25-006 for fundraising items and services to be purchased on an as-needed basis. The district seeks to establish a list of pre-approved vendors for an initial one-year contract with four optional renewal years. Proposals must be submitted by April 18, 2025, at 4:00 PM CT, preferably through the district's online bidding portal, though sealed hard copies are accepted. Evaluation is based on a 100-point weighted scale, with the highest priority placed on purchase price (30 points), followed by vendor reputation, quality of goods, and alignment with district needs (15 points each). Other factors include long-term costs, past relationship with the district, HUB compliance, and Texas-based business status. The contract requires strict adherence to delivery and administrative standards, including F.O.B. destination shipping to Central Receiving in Baytown, Texas, during normal business hours. Vendors must provide essential documentation such as a W-9, Conflict of Interest Questionnaire, and EDGAR certifications to avoid disqualification. All goods are subject to final inspection and acceptance by the district upon delivery. Key contractual terms include a prohibition on gratuities, a requirement for itemized invoicing referencing a valid purchase order, and compliance with federal funding regulations under 2 C.F.R. § 200. The award process utilizes a trade-off strategy, and the resulting contract may be adopted by other CTPA member districts without re-bidding.