Furnish And Deliver Electrical Materials And Supplies For Maintaining Street Lights, Traffic Signals And Citywide Safety Lights

The City of Pasadena Public Works Department is soliciting vendors to furnish and deliver electrical materials and supplies necessary for the maintenance of streetlights, traffic signals, and city-wide safety lighting systems, including those in parks, baseball fields, basketball courts, and tennis courts. All materials must be readily available in stock and capable of immediate delivery or pick-up, with orders placed before noon requiring delivery within three hours. The contract is structured as a two-year firm-fixed-price arrangement with no options, tied to individual purchase orders issued during the term, and performance is governed by FOB Destination terms at the City Yards located at 323 W. Mountain Street, Pasadena, CA 91103. Vendors must comply with stringent accessibility standards including WCAG 2.1 Level AA, Section 508, PROWAG, and ADA regulations, ensuring all digital and physical components meet full compliance. Materials must be new, complete, and delivered in protective packaging that guards against physical damage, heat, and moisture, with each shipment accompanied by a packing slip identifying the contract number, purchase order, part numbers, quantities, and descriptions. Pricing is not pre-defined in the solicitation; bidders must submit unit and extended prices directly through the City’s electronic procurement portal, with no cost data provided in the request. The evaluation process considers the lowest responsive and responsible bidder, applying a holistic best-value approach that weighs not only price but also quality, timeliness, financial stability, past performance, reputation, and compliance with local mandates including the Pasadena Living Wage Ordinance and Equal Employment Opportunity requirements. Bidders must submit a Declaration of Non-Collusion to avoid disqualification, provide IRS Form W-9, hold a valid Pasadena Business License, and comply with California prevailing wage laws by submitting certified electronic payroll records to the Department of Industrial Relations. Preference is given to local hires, subcontractor payments must be guaranteed by the prime contractor, and any product containing recycled content requires formal vendor certification. Non-conforming materials may be rejected at the City’s sole discretion, with the vendor bearing all costs for replacement or correction. Vendors with prior contracts with the U.S. Department of Homeland Security must disclose details, and selected vendors must submit proof of insurance and required licenses within ten days of recommendation. All submissions must be made electronically through the City’s portal, with no zipped files allowed, and responses must be received by August 12, 2026. No federal clause numbering system applies; the contract relies on locally defined provisions and certifications