Furnish, Deliver, and Startup Carrier Air Cooled Scroll Chillers for Wake County Public School System

The Wake County Public School System is seeking bids for the supply, delivery, and startup of two Carrier air-cooled scroll chillers—one rated at 67 tons and the other at 37.4 tons—as part of their equipment replacement program. The contract emphasizes strict adherence to specifications, with delivery required FOB destination within 30 calendar days of order receipt. The procurement process is based on a Lowest Price Technically Acceptable approach, where the award will be made to the lowest responsible bidder that fully complies with all technical, safety, and administrative requirements. Bidders must submit a signed original proposal along with an electronic copy on a flash drive by September 26, 2025, at 1:00 PM, with proposals to be delivered physically to Wake County’s designated address. The solicitation encourages participation from minority, women, disabled, and small business enterprises, and requires vendors to certify compliance with various federal and state laws, including E-Verify, the Affordable Care Act, and restrictions on companies on certain divestment or boycott lists. The contract incorporates comprehensive legal and regulatory clauses tailored to North Carolina law and local policies, including background checks for personnel, ethics prohibitions on gifts, and strict standards for equipment inspection and acceptance. It mandates factory testing per ASME standards, AHRI certification, and labeling requirements for safety and compliance. The contractor is responsible for ensuring all equipment is new, properly packaged, and labeled according to safety standards, with delivery to Wake County’s central receiving facility. Payment will be made net 30 days after receipt of a correct invoice, and the contract allows for cancellation with 30 days’ notice after the initial 180-day period. The bid process also requires detailed certifications regarding business status, employment verification, and adherence to ethical standards, with all proposals subject to addenda issued electronically. Overall, the project emphasizes timely delivery, compliance with technical and legal standards, and transparent procurement procedures.