FY-26-27-04 Snow and Ice Management

Reading Area Community College is soliciting proposals for comprehensive snow removal and ice-control services for its campus in Berks County, Pennsylvania, beginning November 1, 2026. The contract is structured as a Time and Material agreement with an initial three-year term and two optional one-year extensions. The selected contractor must be available 24/7 and is responsible for maintaining safe access to parking areas, roadways, walkways, and facilities. Key performance requirements include ensuring the campus is ready for use by 7:00 am and completing full snow clearance within six hours of precipitation ceasing for accumulations up to four inches. Roadway clearance must occur starting at one inch of snow and every two inches thereafter, with final clearance of parking lots required after the college closes. The contractor is responsible for providing all bulk salt and de-icing materials, with specific requirements to use calcium chloride on brick paved areas by the Miller Center and Road Runner product on other sidewalks. Documentation of time sheets, equipment, and materials must be submitted to the Director of Facilities within one week of every event. Proposals must be submitted via the Penn Bid platform by September 25, 2026, and must include a non-collusion affidavit, an equal employment statement, and a list of equipment. While bid, performance, and payment bonds are not required and prevailing wage rates do not apply, the contractor must maintain insurance from providers rated A- Class VII or better and submit a conforming Certificate of Insurance prior to contract execution. Payments are issued Net 30 in arrears upon receipt of a proper invoice.