FY2026 C2 MIBS 470 - Jefferson County Public Library

USAC recommends IC, MIBS, and BMIC be listed on each 470. 1. Read, print out, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules. . Request for Proposals FY2026 Managed Internal Broadband Services - Jefferson County Public Library seeks services provided by a third party for the operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi) at its eligible locations. We seek a Five-year contract with or without the option of voluntary extensions for eligible MIBS services under this agreement. The Applicant understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. PLEASE PRINT RFP FOR FULL PROJECT SCOPE. . Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . Project Scope The Jefferson County Public Library, 420 W. Main Street, Madison, IN 47250, is 18,000 square feet and the Hanover Branch Library, 273 Madison Avenue, Hanover, IN 47243, is 4957 square feet. The inclusion of Cabling, Racks, and Cabinets in this RFP and on the 470 application allows the awarded Managed Internal Wi-Fi provider to provide coverage options to manage these existing items, as well as coverage options in case of failure of these items during the life of the contract. The Applicant reserves the right to adjust this list prior to finalizing the agreement with the awarded service provider to meet the needs of the organization. . Quantity - Description 8+/- Meraki - MR46 802.11ax 3.50 Gbit/s Wireless Access Point - 2.40 GHz, 5 GHz - MIMO Technology - 1 x Network (RJ-45) - 2.5 Gigabit Ethernet - Desktop, Ceiling Mountable, Wall Mountable, Rail-mountable 2+/- SonicWall - TZ470 Network Security/Firewall Appliance - 8Port - 10/100/1000Base-T - 2.5 Gigabit Ethernet - DES,3DES, MD5, SHA-1, AES (128-bit), AES (192-bit), AES (256-bit) - 8 x RJ-45 - 2 Total Expansion Slots 2+/- Araknis - Networks 210 Series 24-Port Switch 1+/- Araknis - Networks 210 Series 48-Port Switch 2+/- Araknis - Networks 210 Series 8-port Switch 1+/- Araknis - Networks 310-Series 24-Port Switch . Applicant owns this equipment and is not considering proposals for the purchase of new equipment at this time. In your proposal, please also provide per-unit pricing for the management of growth/future additions of equipment similar to the equipment requested above in the contract. For clarity, this is to say that if the Applicant asked in this RFP for a bid to manage 30 access points, your proposal would include pricing to manage those 30 access points for the term requested, and also include the incremental additional (per-unit) price that would be charged to add that unit to management under this contract should the Applicant add a 31st (or 32nd, etc.) access point during the term of the agreement. This is merely an example; please refer to the equipment list above for the actual equipment for which management services are requested. . Site Visits - A voluntary site visit will be held at Jefferson County Public Library, 420 W. Main Street, Madison, IN 47250, 10:30AM EST on Tuesday, February 10, 2026. At the conclusion of the onsite visit to this location, the remaining visits will be conducted in the following order: Hanover Branch Library, 273 Madison Avenue, Hanover, IN 47243 . Please pre-register for this voluntary pre-bid meeting by contacting Judi Terpening, Library Director, at judi@mjcpl.org no later than 3PM EST on Monday February 9, 2026. Please copy Chastity Hinshaw, E-Rate Consultant, on all correspondence, at chastity.hinshaw@adtecerate.com. . The voluntary site visit will be the only opportunity to look at the layout of current equipment and installation and will be the only opportunity to ask questions or to receive answers related to this RFP. Respondents choosing not to attend in so doing acknowledge their understanding that they were offered and voluntarily declined the opportunity. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Site Visits Alternate Date In the event that the Jefferson County Public Library is closed on the date of the scheduled voluntary site visit, the alternate site visit will be schedule at 10:30AM EST, on Wednesday, February 11, 2026.
Requested services (33 line items): - Category 2 — Internal Connections — Switches And Necessary Software And Licenses - Category 2 — Internal Connections — Cabling - Category 2 — Basic Maintenance Of Internal Connections — Cabling - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Basic Maintenance Of Internal Connections — Firewall Service And Components - Category 2 — Internal Connections — Racks - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Racks - Category 2 — Managed Internal Broadband Services — Existing Equipment - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Internal Connections — Firewall Service, Components, And Necessary Software And Licenses
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should e-mailed to the office of Judi Terpening, Library Director, at judi@mjcpl.org, by 3PM EST on Wednesday, March 11, 2026. Please copy Chastity Hinshaw, E-Rate Consultant, on all correspondence, at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260016679/130572/20989046-USAC_FCC_FORM_470_APPLICATION_260016679_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260016679/130572/20987884-Map%20JCPL%20Main%20Branch.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260016679/130572/20987883-FY2026%20MIBS%20470%20Jefferson%20Co%20PL.docx, https://publicdata.usac.org/EPC/Prd/Form470/260016679/130572/20987885-Map%20Hanover%20Branch%20JCPL.pdf