FY2026 C2 RFP MIBS for Kokomo Howard County PL

Kokomo Howard County Public Library seeks services provided by a third party for the lease, operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi), including installation, activation, and initial configuration of eligible components necessary for broadband connectivity within the Applicants facilities. We seek a 3-year or 5-year contract with TWO one-year voluntary extensions for eligible equipment and MIBS services under this agreement. Kokomo Howard County Public Library understands that eligible Basic Maintenance of Internal Connections items are also necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. USAC has advised applicants to include all three types of service on each Category 2 Form 470. . Please reference Form 470# 260019451 on all correspondence. You must refer to the attached RFP document for full details. Please address technical questions to the Technical Contact. All cost proposals must reflect any available governmental unit discounts. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). Vendors may submit alternative equipment as long as the equipment is an equivalent make and model or serves a similar functionality. . Questions/Site Visits No information meetings or site visits are being scheduled. Any questions related to the technical aspects of this document should be directed to Aaron Smith, at asmith@khcpl.org, and Adam Berndt, at aberndt@khcpl.org, no later than 2pm EST on February 20, 2026. Please also refer to the building maps for existing access point locations. Emails must include Charity Hawkins Consultant, at charity@adtecerate.com. If applicable, answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Proposal Delivery The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or rebid. Bids should be e-mailed to Aaron Smith, at asmith@khcpl.org, and Adam Berndt, at aberndt@khcpl.org, no later than 2pm EST on March 6, 2026. Emails must include Charity Hawkins Consultant, at charity@adtecerate.com.
Requested services (20 line items): - Category 2 — Internal Connections — Switches And Necessary Software And Licenses - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Managed Internal Broadband Services — Leased Equipment - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points
State/local procurement requirements: Proposals must be prepared with specificity with regard to the equipment and/or services listed herein. Bids merely listing a general menu of equipment and/or services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referring to an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260019451/130457/21098932-USAC_FCC_FORM_470_APPLICATION_260019451_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260019451/130457/21095525-FY2026%20C2%20RFP%20MIBS%20for%20Kokomo%20Howard%20Co%20PL.dotx, https://publicdata.usac.org/EPC/Prd/Form470/260019451/130457/21094555-Kokomo%20Howard%20County%20Public%20Library%20Building%20Maps.docx, https://publicdata.usac.org/EPC/Prd/Form470/260019451/130457/21098925-UPDATED%20Kokomo%20Howard%20County%20Public%20Library%20Building%20Maps.docx, https://publicdata.usac.org/EPC/Prd/Form470/260019451/130457/21098879-Clarifying%20Kokomo%20Annex%20FY2026%20C2%20RFP%20MIBS%20for%20Kokomo%20Howard%20Co%20PL.docx