FY2026 Internet 470 - Milan Community School Corp

All bidders are encouraged to: 1. Read, print, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules . Milan Community Schools seeks Internet Access and Data Transmission Services. We seek symmetrical bandwidth at 1+/-Gbps scalable to 5+/-Gbps with guaranteed throughput to the Applicants head-end located at 609 N. Warpath Dr., Milan, IN 47031 beginning July 1, 2026. Please provide laddered pricing in 1+/-Gbps increments in all bids and contracts. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. . The Applicant seeks a 3-year or 5-year with or without voluntary extensions; other terms will be considered. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . We will require 50+/- public IPv4 addresses. Please provide individual or block pricing for additional addresses to account for potential growth during the term of the contract. You may also provide optional pricing for the technical equivalent number of IPv6 addresses. . Your proposal must include any service provider owned onsite equipment necessary to hand off service to the Applicants head-end equipment, and you should describe your proposed hand-off as part of your response. (The Applicant currently has copper optic handoffs, but has the potential for fiber handoffs.) Additional features included or available, such as resiliency, should also be described in your proposal. . Questions/Site Visits - No informational meetings or building visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Dominic Vicente at erate@milan.k12.in.us, no later than NOON on Monday, December 1, 2025. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued.
Requested services (1 line item): - Category 1 — Data Transmission And/Or Internet Access — Internet Access And Data Transmission Service
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should be e-mailed to the office of Dominic Vicente at erate@milan.k12.in.us, by NOON on Monday, December 15, 2025. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260006393/130521/20621082-USAC_FCC_FORM_470_APPLICATION_260006393_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260006393/130521/20620326-FY2026%20Internet%20470%20Milan%20CS.docx