FY26 - 27 COBH HVAC Maintenance and Repair

SCOPE OF WORK AND DELIVERABLES Contractor must be authorized to perform maintenance and service on Metasys equipment/systems. Please provide authorization documentation with bid submission.  The Metasys system controls both the COBH building and the Moritz building. Preventative maintenance service for the following but limited to:Chilled Water Pumps Chilled water – Grease motor fittings on a semi-annual basis: Six pumps in COBH Manufacturer:  Baldor (qty. 6) Model # CEN2539T (qty. 6)


Three pumps in Moritz Manufacturer:  Armstrong (qty. 3) Model # 4030 (qty. 3)


Roof Exhaust Fans 24 fans in COBH Manufacturer:  Greenheck (qty. 21) Model # C-099-A-A-1-19-A (qty. 21) Kitchen Exhaust Fans – Manufacturer:  Captive (qty. 3) Kitchen Exhaust Fans – Model # Du200FA (qty. 3)
Four fans in Moritz Manufacturer:  Cook (qty. 4) Model # 100 SRSH 100SRSH-B Model # 101 ACE 101C17D Model # 120 ACE 120C3B Model # 135 ACE 135C5B

  All 28 Roof-top fans (COBH & Moritz) - Preventative maintenance including but not limited to:
Quarterly:
Check/clean fan assembly Lube fan bearings Lube motor bearings Check belts & sheaves – adjust as applicable Tighten all nuts/bolts/mounting hardware Check motor mounts and vibration pads Check motor volts/amps Inspect and tighten all electrical connections Check fan operation Check structural integrity of assembly

Semi-Annually – All quarterly maintenance as stated in addition to:  
Check blade pitch operation where applicable Check rotary union where applicable Inspect/lube blade links where applicable Inspect/lube spherical bearing where applicable

 
Three Roof top kitchen exhaust fans (COBH only):
Annually:  
Inspect bearings for wear and deterioration. Replace if necessary.  Inspect / replace worn belts.  Inspect / tighten bolts and set screws.  Inspect motor for cleanliness, clean exterior surfaces only.

 
BAS System – Preventative Maintenance including but not limited to:
Annually – Each Spring:
Physically inspect all field panels and controllers for damage, excessive dirt or moisture and clean/vacuum as necessary. Verify proper voltage at all control transformers. Inspect all connections, wire raceways in panels and wire arrangements. Remove any abandoned devices and wiring and update panel diagrams as may be necessary to reflect current arrangements and configurations. Verify condition of local battery / UPS that may be connected to the panel power source. Confirmation of Sequences: Review the operation of BAS controlled equipment / systems and confirm that the functionality corresponds with the As-Built Sequences of Operation. When equipment / systems do not operate as described in the sequences, review the associated programming, sensors, wiring, etc... and determine the cause

 
Additional Services – COBH will request and schedule services as needed.
 
All planned work shall be performed during regular working hours (7:30 a.m. to 4:00 pm., Monday through Friday). Hourly charges for routine services shall commence upon arrival to our facility. An itemized invoice shall be provided for all services.
 
It is anticipated that the total amount of work to be performed will not exceed $50,000 per contract period each fiscal year. Parts shall not exceed $20,000 per contract period each fiscal year.

 
Service Rates – This contract shall include commitment for emergency calls on an ‘as needed’ basis deemed emergency by COBH. The Contractor must have adequate personnel to be capable of responding to emergencies 24 hours per day, 365 days per year. Response time shall be no more than 2 hours for emergency calls. The hourly charge for emergency services should include all costs related to providing the service (i.e., equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. An itemized invoice shall be provided for all emergency services

 
Service during regular working hours shall be billed at regular hourly wage rates. Service during hours other than 7:30 a.m. to 4:00 p.m. shall be listed clearly to describe overtime and holiday rates. The Contractor must have adequate personnel and equipment to respond to emergencies 24 hours per day, 365 days per year.

 
The bid should show hourly rate for above services during normal working hours, weekends and holidays and be accompanied by any written certifications. Invoices must be itemized to clearly reflect labor and materials separately (if any materials are used). Materials may be provided by COBH (prior approval will be required if contractor is to provide any materials).

Pre-bid walkthrough was already scheduled during the first solicitation attempt (SRC0000030966).  You may request to schedule another walkthrough by calling our maintenance department at +1 (555) 000-0000.