FY26 DMA Electronic Security Systems (ESS) - IFB#123-26-007

The Commonwealth of Virginia Department of Military Affairs issued Invitation for Bids IFB# 123-26-007 to establish contracts with multiple vendors for the maintenance and service of Electronic Security Systems (ESS) statewide. The scope of work encompasses preventative and corrective maintenance for Intrusion Detection Systems (IDS), Electronic Physical Access Control Systems (EPACS), and Closed-Circuit Television (CCTV) surveillance systems. All equipment must comply with the ARNG-IES Hardware/Software/Firmware Baseline for ESS v3.0. Key deliverables include semi-annual on-site preventative maintenance for servers and communications equipment, as well as monthly summary reports detailing all service activities. This solicitation is set aside with award priority for DSBSD-certified micro businesses or small businesses. Bidders must attend a mandatory virtual pre-bid conference on October 14, 2026, and submit their bids electronically via eVA by October 28, 2026. Pricing must be submitted as firm-fixed hourly rates for services including diagnostics, remote maintenance, and training. Contractors are required to have at least one member with a Common Access Card (CAC) and must adhere to OSHA/VOSHA safety specifications and the Virginia Work Protection Manual. Payment is processed via check, ACH, or EDI within 30 days of invoice acceptance in accordance with the Virginia Prompt Pay Act.