FY26 FCI MILAN SUBSISTENCE QTR 3

The contract solicits firm fixed price offers for subsistence supplies for Federal Correctional Institution (FCI) Milan for the third quarter of fiscal year 2026. It is a total small business set-aside acquisition, with delivery mandated within 30 days of award, specifically targeting Women-Owned Small Businesses. Proposals must be submitted by March 9, 2026, at 12:00 PM Eastern Time, strictly using the provided Excel format, and bidders must be registered and self-certified in the System for Award Management (SAM). The supplies include a broad range of food products such as cheeses, sauces, dry goods, canned vegetables, and beverages, all subject to rigorous packaging, labeling, and quality standards in compliance with the Federal Food, Drug, and Cosmetic Act, Fair Packaging and Labeling Act, and various Commercial Item Descriptions (CIDs). Packaging requirements emphasize sealed containers with accurate delivered weights and allergens labeling, forbidding substitutes or pouches in packaging. The contract terms incorporate multiple FAR clauses, including important deviations tailored to the federal prison setting, with an emphasis on contractor responsibilities such as whistleblower protections, subcontracting limitations, and requirements for conducting business only with non-debarred entities. Inspection and acceptance occur at the destination, FCI Milan, with the government retaining responsibility for quality verification. Offers will be evaluated on a best value basis, considering price, technical acceptability, and past performance, though no specific weighting scheme is provided. Administrative and special contract requirements impose strict DOJ privacy, security, and reporting protocols, including mandatory training, non-disclosure agreements, breach reporting within one hour, and remediation obligations for any compromised personally identifiable information. Work is to be performed primarily at authorized government locations under FOB destination terms, with detailed contract administration processes for invoicing and payment coordinated through SAM. Overall, the contract establishes stringent compliance and operational guidelines to ensure timely, compliant delivery of essential subsistence items to support the institution's food service needs.