FY26_GID_ac parts

The Texas Juvenile Justice Department (TJJD) is soliciting air conditioning units and related components for delivery to its Giddings facility under solicitation number FY26_GID_ac.parts, with a response deadline of April 21, 2026. The contract requires the procurement of specific Daikin equipment including a 12.5-ton air conditioner, a standard vertical economizer, and a condenser coil hail guard kit, with all items to be new, unused, and of current production, meeting manufacturer specifications and applicable safety standards such as UL, FMRC, or NEMA listings. Delivery must occur at the Giddings facility in Texas, with freight terms assumed to be FOB Destination, freight prepaid and allowed, and items must be clearly marked with the agency purchase order number along with an accompanying packing slip. The contracting office has not specified a contract value, unit prices, or extended pricing, and no option quantities or detailed delivery timelines are provided beyond a default 14-day delivery schedule if unspecified. The solicitation emphasizes best value evaluation through a trade-off process rather than lowest price technically acceptable, though specific evaluation factors, weights, or scoring criteria are not defined. Respondents must comply with extensive state-specific affirmations and certifications, including disclosure of any use of artificial intelligence systems in performance, verification of no involvement with foreign adversaries such as China, Iran, North Korea, or Russia, and adherence to Texas Buy American requirements. Vendors are required to confirm they are not suspended or debarred, not on OFAC sanctions lists, and not engaged in prohibited activities including human trafficking, disaster relief fraud, or boycotting Israel. Ownership disclosures are mandatory, including Social Security numbers for individuals holding 25% or greater ownership to verify child support compliance. A Certificate of Interested Parties must be filed prior to award, and vendors must certify no conflicts with TJJD employees within the past year. While no formal FAR clauses are used, the solicitation incorporates Texas Government Code provisions regarding procurement, transparency, and ethics, and requires adherence to OSHA, ADA, and immigration laws. Invoices must include the vendor’s Texas Payee ID, tied to their EIN, and reference the purchase order and shipment date, though no specific invoicing platform or payment office is identified. The solicitation accepts electronic submissions for certain documents, including proof of insurance, but does not specify file formats or formal proposal structure beyond the mandatory signed declaration and complete compliance with all required certifications under penalty of perjury.