FY27 Chemical Laboratory Maintenance

The contract solicitation HHS0016999, issued by the Texas Department of State Health Services, seeks professional maintenance services for a Chemical Threat Response Laboratory to sustain continuous LRN Chemical testing capabilities under CDC PHEP guidance. The scope requires 24/7/365 maintenance of high-value laboratory instrumentation, including the MicroLab Star system, performed exclusively by OEM or OEM-certified technicians with valid training certifications. Work must adhere to strict performance standards, including submission of detailed service reports within three business days of completion, attachment of test data, and compliance with all federal, state, and local regulations. Personnel must pass rigorous background checks including DPS criminal history, sex offender registry, and multi-county record verification, and individuals with convictions for abuse, fraud, or sex offenses are prohibited. Supervisors must be fluent in English and knowledgeable of the Statement of Work, and all staff must have at least two years of relevant experience. The contract is structured as a one-year base period beginning September 1, 2026, with up to three one-year renewal options and a potential one-year extension at the agency’s discretion. Bidders must submit proposals electronically via email to [email hidden] by the deadline of May 13, 2026, using specified formats—Microsoft Office files for content and PDF for signatures—with attachments limited to 25 MB and excluding prohibited file types. Proposals must include completed Exhibits A through G, particularly the Bidder Reference Form, Contractor Qualifications, and Pricing Sheet, and must distinguish between a full submission and a public version for disclosure under the Texas Public Information Act. Award will follow a best value trade-off approach, evaluating conformance, past performance, ability to perform, and price without assigning numerical weights, with a VPTS rating below “C” serving as an automatic disqualification. Insurance must remain in effect through all contract periods, and the contractor is responsible for packaging and labeling the response package with full contact and IFB details. Payment will follow the Texas Prompt Payment Act via the TexPayment system, and no specific funding codes are provided. The primary point of contact for the solicitation is Vivian Harrison, and no formal contract type is specified, though the solicitation is conducted as an Invitation for Bid.