FY27 ENV EEAIT-715-DEP SERO AV Installation Cat 1

The Executive Office of Energy and Environmental Affairs (EEA) is soliciting a qualified vendor to provide hardware recommendations and implement a modern, user-friendly audio-visual (AV) solution at the MASS DEP location in Lakeville, Massachusetts. The scope of work includes the installation of AV systems for three huddle rooms, five medium conference rooms, one community room, and one large conference room. The project is scheduled to commence in January 2027, with a strict requirement that all systems be fully installed, tested, commissioned, and operational by June 30, 2027. This procurement is restricted to vendors on the ITE002 statewide contract for audio, video, and multimedia presentation equipment and services. The contract will be awarded based on a best-value selection method, evaluating a combination of capability, staff experience, and cost. Preference is given to participants in the Small Business Purchasing Program (SBPP) who meet the best-value criteria. Proposals are evaluated on their ability to provide state-of-the-art, user-friendly solutions with comprehensive support and hardware lifecycle awareness. Financial terms are structured as a fixed-fee, fee-for-service contract with monthly invoicing, and payment is contingent upon the EEA's acceptance of all deliverables. All cloud-based software must be pre-approved by EEA Information Security to ensure compliance with EOTSS Security Standards.