FY27 ENV EEAIT-715-DEP SERO AV Installation Cat 3

The Executive Office of Energy and Environmental Affairs (EEA), specifically the Department of Environmental Protection (DEP), is soliciting bids for the design and installation of a modern audio-visual (AV) solution at 20 Riverside Dr, Lakeville, MA. This project is part of the ongoing DEP SERO construction and renovation and requires the implementation of AV systems for one large conference room, five medium conference rooms, three huddle rooms, and one community room. The solution must be user-friendly, state-of-the-art, and primarily support video conferencing and collaboration via Microsoft Teams. The project is scheduled to commence in January 2027 and must be fully operational by June 30, 2027. This is a fee-for-service contract with a fixed fee based on the EEA's acceptance of all deliverables, and it is governed by the terms of the ITE002 statewide contract. A strong preference is given to participants in the Small Business Purchasing Program (SBPP), who will be awarded the contract if they meet the best value criteria. Evaluation factors include price, functionality, simplicity of use, and hardware lifecycle mindfulness. Vendors must provide itemized not-to-exceed cost estimates and pricing to extend manufacturer warranties to a minimum of five years. All responses must be submitted via COMMBUYS by December 9, 2026, and must include a response cover sheet, proposed hardware and software specifications, a project schedule, and the required pricing document.