FY27 ENV EEAIT-715-DEP SERO AV Installation Cat 4

The Executive Office of Energy and Environmental Affairs is soliciting quotes for the design and implementation of a modern audio-visual solution at the MASS DEP facility located at 20 Riverside Dr, Lakeville, MA. The project scope includes providing hardware recommendations and installation for one large conference room, five medium conference rooms, three huddle rooms, and one community room, with a primary focus on supporting Microsoft Teams for video conferencing and collaboration. The contract is expected to begin on January 19, 2027, and must be fully operational by June 30, 2027. This procurement is restricted to vendors on the ITE002 statewide contract for Audio, Video, Multimedia Presentation Equipment, Supplies and Services. Award decisions will be based on a Best Value selection method, evaluating price, functionality, support capabilities, and hardware lifecycle. Preference is given to participants in the Small Business Purchasing Program who meet the best value criteria. Bidders must provide itemized not-to-exceed cost estimates and optional pricing for on-site support and extended manufacturer warranties of at least five years. All payments are subject to the Comptroller’s Office bill payment policies, and advance payments are prohibited. The project is integrated into a larger construction and renovation effort managed with DCAMM, requiring the contractor to adhere to all Commonwealth security and confidentiality procedures.