FY27 ENV EEAIT-715-DEP SERO AV Installation Cat 6

The Executive Office of Energy and Environmental Affairs (EEA) is soliciting a qualified vendor for the design, procurement, installation, and integration of a modern, user-friendly audio-visual (AV) solution for the DEP SERO facility in Boston, Massachusetts. This project is integrated with an ongoing construction and renovation effort managed by DCAMM. The selected contractor will be responsible for providing hardware recommendations and ensuring the system is fully installed, tested, commissioned, and operational by June 30, 2027, with an estimated project commencement in January 2027. The contract is governed by the SWC ITE002 statewide contract for audio, video, and multimedia equipment and services. This is a fee-for-service contract utilizing a fixed-fee structure based on the EEA's acceptance of all deliverables. Advance payments and commuting expenses are not reimbursable. Award selection is based on a Best Value method, evaluating a combination of capability, staff experience, and cost, with a specific preference for participants in the Small Business Purchasing Program (SBPP). Evaluation factors include price, functionality, the provision of comprehensive support options for environments lacking on-site technical staff, and consideration of hardware lifecycles. Proposals must be submitted via COMMBUYS and include a response cover sheet, itemized project cost estimates, proposed hardware and software specifications, and a pricing document.