J--GAOA CANM MUSEUM HVAC CHILLER REPAIR

The contract targets the repair of a York Model YLAA0101HE HVAC chiller at the Canyons of the Ancients Visitor Center & Museum in Dolores, Colorado, under a Firm-Fixed-Price arrangement administered by the Bureau of Land Management’s New Mexico State Office. The work encompasses completing repairs on both chiller circuits, including replacing pressure transducers and temperature sensors, recovering and disposing of refrigerant per EPA regulations, performing a triple evacuation, recharging with R-410A, and delivering an Operational Verification Report that documents system performance against manufacturer and industry standards. A contingent Not-to-Exceed line item is included for troubleshooting should initial repair verification fail, but activation requires written authorization from the Contracting Officer. The performance period is strictly 90 calendar days from award, with all work conducted at the museum site and inspection occurring on-site by the Contracting Officer’s Representative. This is a Total Small Business Set-Aside under NAICS code 238220, with eligibility limited to small businesses certified in SAM.gov and meeting the $22 million size standard. Only quotations from small businesses are considered, and no higher-priced technically acceptable offer will be preferred over a lower one. All technical submissions must include two qualifying references for prior HVAC chiller repair projects within the last five years, and every technician handling refrigerant must hold a current, valid EPA Section 608 Type II or Universal certification covering R-410A—failure to provide documentation for any technician renders the quote unacceptable. Quotations are evaluated using a Lowest Price Technically Acceptable process, with Technical Acceptability serving as a mandatory gate before price is considered. Offerors must submit their responses electronically in two volumes: a technical volume containing experience documentation and EPA certifications, and a pricing volume with completed CLINs. The submission deadline is May 18, 2026, at 3:00 PM Eastern Time, with all submissions routed to Deronda.Chevanes@ios.doi.gov. Payment will be processed via Electronic Funds Transfer upon invoice submission to the designated address, and all contractors must maintain active SAM.gov registration. Packaging and marking requirements are minimal, relying on FOB destination delivery terms and basic container labeling with deliver-to code, ship number, and item identification. No MIL-STDs or complex preservation standards apply, though environmental compliance with EPA Part 82 is mandatory. The Contracting Officer’s Representative will assess final acceptance based on operational verification data, with the government