Gardening and Landscape Maintenance Services, U.S. Embassy Tokyo, Japan

The U.S. Embassy Tokyo is soliciting comprehensive gardening and landscape maintenance services for its government-owned and managed properties in Japan, including the Embassy Chancery, Chief of Mission Residence, Deputy Chief of Mission Residence, and Mitsui Housing Compound. The requirement, issued as a Request for Quotation under solicitation number 19GE5026Q0078, aims to establish a five-year Blanket Purchase Agreement running from September 16, 2026, through September 15, 2031, structured into five sequential 12-month ordering periods. Offerors must provide all routine services such as mowing, weeding, pruning, fertilizing, pest and disease control, irrigation management, pond maintenance, bamboo fence care, and debris removal, adhering to strict standards outlined in the Statement of Work. The contractor is required to submit a detailed English-language Grounds Maintenance Plan and monthly performance reports, with all chemical applications and modifications subject to prior written approval by the Contracting Officer’s Representative. The contract is firm-fixed-price, with no allowance for cost escalation, currency fluctuations, or additional compensation, and individual call orders may not exceed $700,000. Pricing must include labor, materials, equipment, overhead, profit, insurance, and transportation, with payment to be made in the currency specified by the contractor via electronic funds transfer, without advance payments. The solicitation mandates strict compliance with federal and Department of State regulations, including mandatory clauses on whistleblower rights, personal identity verification, anti-trafficking, privacy training, workers’ compensation under the Defense Base Act, and safeguarding government property and information. Contractors must demonstrate active SAM registration or possess a valid CAGE code, complete all representations and certifications in Attachment 3, and submit IRS Form W-14 if claiming tax exemptions. Proposals must be submitted in two separate volumes—one containing only pricing and administrative data and the other containing technical, management, and staffing information—via email to Joanna Catsamaki by 15:00 CEST on June 26, 2026, with a maximum file size of 45 MB. Evaluation will be based on a comparative method assessing technical capability, past performance, and price reasonableness, with compliance serving as a mandatory pass/fail gate. The contractor must also maintain general liability insurance naming the United States as an additional insured, ensure employee safety with proper training and equipment, designate an on-site project manager, and comply with Japanese environmental