Gate Operator Replacement

Amendment Four: Questions and Answers as of December 17th posted.

Amendment Three: Updated description with updated Source Selection Process and associated evaluation factors. Revised Performance Work Statement dated December 10th . published. A copy of the Performance Work Statement with the revisions made in red is posted along with a clean copy with all the revisions implemented.

Amendment Two: Updated description with new question and answer due date and proposal due date extended. Questions and Answers as of December 5th posted.

PLEASE NOTE, an updated Performance Work Statement and additional description revisions will be published, planned to be completed by December 11th, 2024.

Amendment One: Updated Description, including technical factors, site visit date, proposal due date. Added Schedule of Services. Provisions and clauses and questions and answers of November 21st. Updated Site Visit Form with new date posted. 

COMBINED SYNOPSIS/SOLICITATION

Aberdeen Test Center Security Gate Operator Installation

W91ZLK-25-R-0006

This combined synopsis/solicitation is for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 (22 APR 2024).  The solicitation number for this request for proposal (RFP) is W91ZLK-25-R-0006.

This requirement is under the associated North American Industry Classification System (NAICS) Code 238990 – All Other Specialty Trade Contractors.  The Government contemplates award of a Purchase Order on a firm-fixed price (FFP) basis as a 100% Small Business Set-Aside in accordance with FAR 13, Simplified Acquisition Procedures. The period of performance is within 3 months from the date of award.  This procurement will be evaluated as Tradeoff, for the procurement of the following services.

Security Gate Operator Installation for the security gates at the U.S. Army Aberdeen Test Center (ATC) for a Base Period of 30 calendar days for performance, with an additional 60 calendar days to allow for invoicing. This is a non-personal services contract to performance removal of the existing Hysecurity Slidedriver 222 Gate Operators and install contractor provided Brand Name Hysecurity Slidedriver II Gate Operators.

Additional details are located within the attached revised Performance Work Statement (PWS) dated December 10th, 2024.

Place of performance shall be concentrated onsite at multiple locations in Edgewood and Churchville Maryland.

Award will be made to the Offeror whose response to the Combined Synopsis/Solicitation represents the best value to the Government.  Proposals will be evaluated in accordance with the Tradeoff Source Selection process described in FAR 15.101-1.

Site Visit

In align with FAR 37.110(a), solicitation provision 52.237-1, Site Visit, is included as the work is to be performed on a Government Installation.

FAR 52.237-1, Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The Government will allow access to Aberdeen Test Center (ATC) restricted area gates locations on Aberdeen and Edgewood Proving Ground Tuesday, 03 December 2024 9am Eastern Time.

Offeror participation is limited to no more than two (2) individuals per organization.  Offerors must register by e-mail to christine.n.orr.civ@army.mil and william.r.marion8.civ@army.mil as soon as possible, no later than Friday November 29th, 2024, at 12pm Eastern Time.  Registration requests shall include company name, CAGE code, names of personnel with their roles/titles and cell phone contact information. Upon registration confirmation, the Government Point of Contact cell phone information will be provided for the site visit.

Attendees should allow sufficient time to enter the installation.  Visitors must enter the Hoadley Road of APG-EA, located on MD Route 24, to obtain a visitor’s pass.  The following information must be provided: valid driver's license and vehicle registration.  Visitor Center information is available at www.home.army.mil/apg/index.php/about/visitor-information.  Name of person to be visited will be William (Bill) Marion, william.r.marion8.civ@army.mil.  Parking will be provided in front of the building. Please see additional information regarding the site visit on Attachment Five, Site Visit Notice.

NO QUESTIONS FOR THE COMBINED SYNOPSIS/SOLICITATION WILL BE ACCEPTED VIA PHONE CALLS.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services

This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered.  Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions.  Therefore, proposals shall represent the best and final offer of the Contractor.

1. All proposals shall be submitted via email with the subject line:

1. 1. W91ZLK-25-R-0006 PROPOSAL FROM (INSERT COMPANY NAME)

1. Proposals shall be submitted in two (2) separate volumes labeled:

1. 1. Volume I: Gate Operator Replacement W91ZLK-25-R-0006 TECHNICAL Proposal
   2. Volume II: Gate Operator Replacement W91ZLK-25-R-0006 PRICE Proposal

1. Formatting

1. Page limitations: Volume I – 10-page limit and Volume II – 1 Page using attached Schedule of Services
2. Cover Page: Company Name, Unique Entity Identifier (UEI), Commercial And Government Entity (CAGE) code, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

Note: Offerors shall complete:  FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal)

1. All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes:

1. Volume I: Factor 1 Technical Proposal - The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS).
   1. Subfactor - Site Visit Requirement: Participation in the APG site visit is required to evaluate general and local conditions that may affect the cost of the contract performance.

1. Volume II: Factor 2 Price Proposal - Proposed Firm Fixed Price for Base Period, using the Attached Schedule of Services. Contractor to provide a price for each of the six gates at four locations to be replaced and a single total proposed price.

BASIS FOR AWARD:

Tradeoff analysis will be used to evaluate proposals. The award will be made to one responsible offeror whose proposal is determined to be the best value to the Government. “Tradeoff” is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror where the decision is consistent with the evaluation criteria. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal.

Factor 1, Technical Volume is significantly more important than Factor 2, Price.  

The following factors shall be used to evaluate offers:

1) Factor 1 Technical Volume - The Government will evaluate Offerors ability to demonstrate their best approach for meeting all of the requirements specified in the PWS to include the plan and schedule to perform removal of HySecurity Slidedriver 222 Gate Operators and the installation of contractor provided HySecurity Slidedriver II Gate Operators with factory installed heaters, with pedestals for (4) of the operators, and associated components for the security gates. The Government views the ability to install circular standard traffic loop cutting as a best value component, however it is not required for technical acceptance. Offerors must also participate in the site visit held on December 3, 2024 to be considered technically acceptable.

2) Factor 2 Price - Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques.  Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price.

Rating Definition

High Confidence: The Government has high confidence that the Offeror understands the
requirement, proposes a sound approach, and will be successful in performing the
contract with little or no Government intervention.

Some Confidence: The Government has some confidence that the Offeror understands the
requirement, proposes a sound approach, and will be successful in performing the
contract with some Government intervention.

Low Confidence: The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even
with Government intervention.

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contract Specialist Christine Orr; via email no later than 1600 or 4:00 P.M. Eastern Time, December 13th, 2024  at 1200 hours or 12:00 P.M. to christine.n.orr.civ@army.mil and william.r.marion8.civ@army.mil

All questions will be answered via an amendment to the solicitation on sam.gov.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M.: Eastern Time, December 20th, 2024. Responses must be sent by email directly to the Contracting Officer Nikeena S. Brown at Nikeena.s.brown.civ@army.mil and Contract Specialist, Christine Orr at christine.n.orr.civ@army.mil.

TELEPHONE REQUESTS WILL NOT BE HONORED.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation

Attachment 2 – Performance Work Statement

Attachment 3 – Schedule of Services (Use for Volume II: Price Proposal)

Attachment 4 – Contract Provisions and Clauses

Attachment 5 – Site Visit Notice