General Design - Small Business Set-Aside

Technical Point of Contract: Samuel Hong at 912-652-5556 or email: Samuel.J.Hong@usace.army.mil; Questions concerning subcontracting plan: Leila Hollis at 912-652-5340 or email: leila.hollis@usace.army.mil; and Contractual Questions to: Princess Speight at 912-652-5078 or email: princess.k.speight@usace.army.mil; Questions concerning SF330; Samuel Hong at 912-652-5556 or email: Samuel.J.Hong@usace.army.mil. **1. CONTRACT INFORMATION: This announcement is 100% set-aside for Small Businesses only. a) The Savannah District, U.S. Army Corps of Engineers requires the services of an Architect-Engineer (A-E) firm for a maximum of one multidiscipline Indefinite Delivery Contract (IDC) for General Design. This contract is being procured in accordance with the Selection of Architects and Engineers formerly the Brooks Act (PL 92-582) as implemented in FAR Subpart 36.6. All Architects and Engineers (A-E) are cautioned to review the restrictions of FAR 9.5 Organizational and Consultant Conflicts of Interest and 36.209 - Construction Contracts with Architect-Engineer Firms. Any AE that prepares a Design-Build Request for Proposal for a particular project will be restricted from participating in any contract or task order for the Design-Build of that particular project. Firms will be selected for negotiation based on demonstrated competence for the required work. If awarded a contract resulting from this announcement. The contract may be issued up to one year from the closing date of this announcement. Offerors are cautioned to read this announcement in its entirety. The contract will be for one basic ordering period (three years) and one option period (two years) with a total contract limit of $14,000,000. The awarded IDC shall not exceed five years. Work will be issued by negotiated firm-fixed price task orders. Task Orders will be primarily for small projects with a construction value of less than $2.0 million, however as required, larger projects will be executed under this contracts. These task orders are firm fixed price. Contract limits and contract size will be determined at the time of selection. Projects to be designed are not yet determined and funds are not presently available. Assignment of individual task orders to the contract with identical scopes of work will be based on the following factors: (1) Performance and quality of deliverables under the current IDC, (2) Current capacity of the firm to accomplish the task order in the required time, and (3) Equitable distribution of work among identical contracts. The North American Industry Classification System (NAICS) for this requirement is 541330 with a size standard $15,000,000. To be eligible for contract award, a firm must be registered in the System for Award Management (SAM). Register via the SAM Internet at http://www.fsd.gov or by contacting the SAM Customer Service Desk at 1-866-606-8220. **2. PROJECT INFORMATION: Work may consist of preparation of reports, studies, project planning, design criteria, preparation of drawings and specifications, cost estimates, and other general A-E services for multi-disciplined new construction and renovation projects for military and other government agencies. The work primarily consists of the design of renovation and repair to vertical construction on facilities commonly found at military installations (barracks, dining facilities, offices, training facilities, equipment maintenance facilities, labs, etc.) as well as horizontal construction projects (airfields, roads, ranges, etc.) The firm may be required to provide construction phase and other services that may include preparation of operation and maintenance manuals, shop drawing review, and commissioning/start-up/fit-up design support. **3. SELECTION CRITERIA: The selection criteria for this project are listed below in descending order of importance. Proposals will be evaluated on each of the criteria factors listed below. Each factor will be assigned a rating from outstanding to unsatisfactory, based on the risk to the government that the offeror will successfully perform the factor being evaluated. An overall consensus rating will be given to each submission. Award will be made to the firm determined to be most highly qualified. Factors listed below will be rated based on a relative weighting as follows: Significantly More Important - means that the factor is at least two times greater in value than another factor. More Important - means that the factor is greater in value than another factor but less than two times greater. Equal - means that the factor is of the same value or nearly the same as another factor. For this solicitation, Factor 1 (Specialized Experience and Technical Competence) and Factor 2 (Key Personnel) are weighted equally and each factor individually is more important than the combination of Factor 3 (Past Performance), Factor 4 (Work Management) and Factor 5 Knowledge of Locality. Past Performance, Work Management and Knowledge of Locality are weighted equally. Information on each factor should be submitted for the office and/or employee performing the work in response to this announcement. It is recognized that for firms with multiple offices, a project team may be formed from personnel from more than one office. If more than one office is represented, this must be stated clearly in the work management plan and the Selection Board will consider the performance risk associated with that team not being co-located and the geographical proximity to the supported projects. **** FACTOR 1 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. Specialized experience and technical competence in (in descending order of importance within this category): a. Design of renovation and repairs of existing facilities or utility systems of various types, sizes, and complexities. b. Design of projects on Special Operations Forces, Army or Air Force installations; c. Application of Anti-Terrorist/Force Protection criteria; d. Cost engineering using M2; e. Sustainable design utilizing LEED rating tools; f. Preparation of the development of the technical information for design-build Request for Proposals; g. Design of projects in restricted or high security areas h. Construction phase services including shop drawing review and preparation of O&M manuals. Technical competence will be judged based on a minimum of satisfactory performance and experience of the firm and its design team, longevity and previous working relationships among the working parties on similar projects, and most recent firm and employee history of experience on similar projects. **** **** FACTOR 2 - KEY PERSONNEL. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330. Additional staff available for work on this contract shall be indicated on the chart by numbers. Resumes shall be provided for qualified professional personnel in Section E of SF 330 in the numbers indicated in parenthesis and in the following key disciplines, that are required to be licensed, registered, and/or certified: architect (2), structural engineer (2), civil engineer (2), mechanical engineer (2), electrical engineer (2), fire protection engineer (1), geotechnical engineer (1), land surveyor (1), and certified industrial hygienist (1). Resumes shall be provided for other key personnel as follows: project manager (2), interior designer (1), cost estimator (1), and landscape architect (1). Registration/certification for all is encouraged. Number of resumes will be 19 minimum. The fire protection engineer must be either: an engineer having a BS or MS degree in fire protection engineering, from an accredited university engineering program, plus a minimum of 5 years work experience in fire protection engineering; or, a registered PE who has passed the NCEE fire protection engineering written exam; or a registered PE in a related engineering discipline with a minimum of 5 years' experience dedicated to fire protection engineering. Other personnel should be shown on the organizational chart by discipline in the total number available for utilization on task orders assigned under this contract. Show lines of responsibility and communication between project team leaders and team members. The evaluation of all key personnel will consider education, training, registration, overall and relevant experience, and longevity with the firm. **** FACTOR 3 - PAST PERFORMANCE. Past performance on DOD and other contracts with respect to quality of work, compliance with design schedules and project cost estimating control. Indication of favorable performance ratings, awards, and repeat clientele in Section H of SF 330 is recommended. Past performance will be based on ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on the past performance information from the previous five years. **** FACTOR 4 - WORK MANAGEMENT. A proposed management plan shall be presented in Section H of SF 330. The plan will be judged on experience producing quality designs based on an evaluation of the firm's design quality management plan. The design quality management plan should include an organization chart in Section D of SF 330 and briefly address the management approach, team organization, quality control procedures, cost estimating control, design schedule control, coordination of in-house disciplines and consultants, and prior relationships of the prime firm and any of their significant consultants on similar projects. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at this office. Any work not done out of the primary office shall be addressed within this work management plan. Address the firm's capacity and necessary experience to perform two simultaneous $500,000 task orders in a 180-day period. **** FACTOR 5 - KNOWLEDGE OF LOCALITY. Knowledge of locality as it pertains to design and construction methods of military projects in the geographic area where work (Georgia, South Carolina, and North Carolina) is anticipated to be accomplished. **** TELEPHONIC INTERVIEW. Those firms achieving the selection list will be given a telephonic interview the results of which will be factored into the firms overall rating. The following questions will be provided for the short listed firms to provide a written and telephonic response: ** Discuss three important lessons learned from your example projects on your SF 330 Part I that would be applicable to this contract. ** Discuss your quality control procedures that ensure the proper coordination of disciplines and the development of the best design solution the first time. ** Describe your firm's approach for involving the facility users, USACE, etc. in the design process SUBMISSION REQUIREMENTS. Interested firms having capabilities to perform this work must submit 10 CDs of the SF330. The entire submission of the SF 330 must not exceed 5 Megabytes and shall be submitted as one file using Microsoft Word (.doc) or Adobe Acrobat (.pdf). Part I of the SF 330 should not exceed 50 pages, including 15 pages for Section H. Font size shall be 10 or larger. Resumes in Section E and example projects in Section F shall not exceed one page each. Please note that an Indefinite Delivery Contract (IDC) will not be considered a single project for SF330 Section F Example Projects. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section G.26, include the firm each of the key personnel is associated. FIRMS MUST INCLUDE THE DUNS NUMBER AND CAGE CODE FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered. Submissions are to be received in this office by 31 August 2016 at 4:00 PM. Any submissions received after the exact time specified for receipt is considered late and will be processed in accordance with FAR 15.208 Submission, Modification, Revision, and Withdrawal of Proposals. Any questions concerning submissions should be directed to Princess Speight at (912) 652-5078. No hand carried submissions will be accepted. All submissions must be addressed to: DEPARTMENT OF THE ARMY SAVANNAH DISTRICT, CORPS OF ENGINEERS CESAS-EN-E, Mr. Samuel J. Hong, PE 100 W. OGLETHORPE AVENUE SAVANNAH, GEORGIA 31401-3640 **** PERSONAL VISITS FOR THE PURPOSE OF DISCUSSING THIS ANNOUNCEMENT WILL NOT BE SCHEDULED. THIS IS NOT A REQUEST FOR A PROPOSAL. **** NO HAND CARRIED SUBMISIONS WILL BE ACCEPTED