Geothermal Repair, Detroit Lakes WMD, MN

The contract is for a geothermal repair project at the Detroit Lakes WMD Headquarters in Minnesota, identified by solicitation number 140FC226Q0034, with a firm-fixed price structure and an estimated value between $25,000 and $100,000. The scope requires replacing two failed WaterFurnace Envision heat pumps (Model NDV038TL001CBNN73SSBD) with the same model or an approved equivalent, followed by a pressure test to identify any leaks and provide a repair estimate. The work is governed by referenced site maps, floor plans, mechanical drawings, and heat pump photos, and must comply with Davis-Bacon wage requirements and other labor standards including the Copeland Act. The contract is set aside exclusively for small businesses under FAR 19.5, and the NAICS code 238220 applies. Performance must begin within ten days of the Notice to Proceed and be completed within 60 calendar days thereafter, with the contractor required to submit a detailed work progress plan at the prework conference outlining workforce and schedule aligned with contract timelines. Quotes must be submitted via email to elvia_arellano@ios.doi.gov by Tuesday, June 23, 2026, at 11:00 a.m. Central Time, and must include both technical and cost proposals detailing field work, deliverables, incidentals, transportation, and all associated costs. Bidders are encouraged but not required to conduct a site visit on June 8, 2026, at 11 a.m. local time, arranged through Station Manager Laurel Kullerud. All proposals must include a Unique Entity Identifier, CAGE code, and TIN, with representations and certifications current in SAM.gov. Payment is processed electronically through the Treasury’s Invoice Processing Platform (IPP), requiring certified payrolls, Statement of Compliance, and itemized progress summaries for partial payments, with the final invoice needing a “FINAL” designation and a Contractor’s Release of Claims. The award will be based on best value, considering past performance as slightly more important than price, allowing the government to select a non-lowest-priced offer if deemed more advantageous for the Fish and Wildlife Service mission. Any substitutions of personnel, materials, or procedures must be approved in writing by the Contracting Officer, and all subcontractors must incorporate flow-down clauses regarding changes and delays. Nonconforming work may be repaired or replaced