Graduation Regalia & Diploma Materials

Northside Independent School District has issued RFP 2026-115 for the procurement of graduation regalia and diploma materials, replacing the previous RFP 2023-151. This requirements contract seeks a reliable supplier for high-quality diploma sheets with steel plate engraving, leatherette diploma covers, and traditional academic caps, gowns, tassels, and hoods. The contract features a one-year base term with two optional one-year renewals. Proposals must be submitted via the Bonfire Portal by September 10, 2026, and must include comprehensive pricing, technical responses, and various certifications, including EDGAR and vendor certification forms. The district will award the contract based on best value, evaluating proposals through a weighted system that prioritizes purchase price at 30 percent, the extent to which goods meet district needs at 25 percent, and the quality of goods at 15 percent. Other factors include long-term cost, proposer reputation, and past relationship with the district. Vendors are required to adhere to strict packaging and marking standards, provide proof of insurance, and comply with various Texas state laws and federal regulations, including the Davis-Bacon Act and the Byrd Anti-Lobbying Amendment. Delivery is set as FOB Destination, freight prepaid and allowed, with payment terms of net 30 days.