Graduation Supplies

The purpose of this request for bid is to solicit competitive sealed bids from qualified suppliers with fixed pricing or fixed percent off listed price for GRADUATION COLOR CORDS for the Canyons School District (CSD).  This is to establish a uniform price for all of our High Schools to purchase cords for graduation. It is anticipated that this RFB may result in a contract awarded to the qualified supplier for the product defined further in the solicitation. The resulting contract is intended to be set up for the schools to order and use as needed. This RFB is designed to provide interested suppliers with sufficient basic information to submit bids meeting minimum requirements, but is not intended to limit a bid's content or exclude any relevant or essential data. All bid preparation costs and any associated activities related to this RFB are the sole responsibility of the Supplier.  
When using Utah State Contract pricing, please reference contract number.

  All solicitation responses and questions must be submitted electronically through Ion Wave.  
Contract Period This agreement shall commence on the date of the RFB award by the Board of Education and continue for one (1) year. Each bid must include an option whereby CSD, at its sole discretion, can extend the contract annually for up to four (4) additional years with the same terms, prices, and conditions set forth in this document and/or as negotiated between the successful supplier and the Procurement Officer. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term.
  Quantities The quantities requested are for pricing comparisons. The desired quantity may not be ordered all at once but may be purchased throughout the contract period. Some items will not be ordered right away. CSD would like pricing on the items in case an order needs to be placed later in the school year. This is our first Bid for graduation color cords so we can't estimate the quantity to be ordered at the time of this solicitation. The quantity of one (100) is a placeholder for bidding/pricing purposes only - it does not constitute an order. Schools will be responsible to place their own orders according to need. CSD reserves the right to order more than the specified quantity at the awarded prices, if necessary.   Prices All prices must be FOB Destination, freight prepaid. Prices will not include tax. All prices should be rounded to the nearest cent. The merchandise may or may not be purchased according to CSD budget.   Delivery In order to receive shipment and expedite payment, the following procedures must be followed or merchandise will be returned to the original supplier at no cost to CSD: Packing Slip: 1) Must include the original vendor name 2) Must include Canyons School District purchase order number 3) The carton containing the packing slip must be clearly identified   Award CSD reserves the right to make an award based on the grand total or per sub-total (award to a single suppler or make a multiple supplier award).  The Board of Education reserves the right to reject any or all bids and to waive any informality or technicality in any proposal in the best interest of CSD.   Specifications Please refer to the Line Items tab for more specifications. Samples: 1) Color swatch samples are to be provided if bidding on any of the items. Colors that are displayed on a monitor may vary depending on the settings. By providing color swatches, the colors can be compared to the colors we typically use at CSD. These sample colors will be evaluated to ensure they meet the color or colors needed for our schools. 2) Any specific item bid and is not accompanied by a sample will be deemed non-responsive. 3) Samples will be sent to:      Canyons School District Purchasing Department      ATTN: Michelle McCombs      9361 S. 300 E., Ste. 217      Sandy, UT 84070 4) Samples must be labeled with solicitation number, brand name and company sending the sample. 5) Samples must be delivered by the bid due date and time or they will not be considered for evaluation. 6) Samples will be evaluated by a CSD committee and will not be returned.          Prices good for: 1 year