Graduation Supplies and Services

The Fort Worth Independent School District is soliciting proposals for graduation supplies and services to be provided on an as-needed basis. The contract period runs from the date of award through June 30, 2027, with the possibility of five additional one-year renewal options. Performance will take place within the State of Texas at various district locations. The scope of work involves providing professional commencement ceremony services, including the provision of at least two photographers per event, the setup of indoor photo backdrops, and the operation of a QR code name-scanning system for real-time graduate name displays on JumboTrons. Key deliverables include the capture of posed and candid photographs and the delivery of digital images to graduates within two weeks of the ceremony. The contractor is responsible for printing and mailing name reader cards to graduates using data provided by the institution. Award selection is based on a best-value trade-off approach, evaluating experience and qualifications, pricing and value, references, delivery timelines, and the reliability of scanning systems. The contractor must maintain significant insurance coverages, including $1,000,000 for general and automobile liability and $2,000,000 for umbrella liability. Notably, the contract is structured so that graduates purchase photo packages directly, resulting in no direct financial obligation to the procuring agency for these services.