Grant Management Services - CDBG Funds and other Funds Identified

ADVERTISEMENT REQUEST FOR PROPOSALSST. BERNARD PARISH GOVERNMENTSTATE OF LOUISIANA The St. Bernard Parish Government (SBPG) is seeking assistance in Grant Management and Project Delivery services for the implementation of projects assigned by the Parish funded by Community Development Block Grant Funds and other Federal, State Grant Funds Sources identified by the Parish. The SBPG is soliciting for Proposals for grant administration/project delivery services to assist SBPG with grant applications, procurement, environmental review, bidding, labor standards, and assist with payment processing related to the design, bidding, and construction of Parish projects in compliance with Community Development Block Grant (CDBG) Program and other Federal, State Grant Funds Sources identified by the Parish. OBJECTIVE: According to the selection criteria below, the Parish is seeking to hire the most experienced proposer at a reasonable cost. SBPG is particularly interested in proposers with experience in CDBG economic development projects and those projects that involved determination of service areas that meet the low to moderate income area wide benefit requirements of the CDBG program. PROJECT DESCRIPTION: Currently, the St. Bernard Parish Government proposes to utilize CDBG-DR Program Income funds and other funds to make improvements and renovations to several of its recreational facilities throughout the Parish.  The purpose of this program is to continue to promote health and wellness for Parish residents and to further the Parish’s recovery efforts from Hurricane Katrina.  The flooding related to Hurricane Katrina damaged and destroyed all of its recreational facilities throughout the Parish.  The Parish has continued to redevelop its recreational facilities to accommodate current needs to the community.  Should the Parish choose to fund other type projects with CDBG-DR Program Income funds and other Federal, State Grant Funds Sources identified by the Parish, the Parish may utilize the successful respondent to manage the projects. National Objective Addressed with this Project: Activities benefiting low/moderate income persons. This project will have an area wide benefit. Eligible Activities Completed with current Project: Public Facilities & Improvements: Recreational Facilities, and facilities for Economic Development activities. Respondents submitting a Proposal must meet all requirements listed herein. Firms submitting Proposals must identify all firm(s) that they expect to use to provide supplemental services. Firms must make positive efforts to use small and minority owned business and women business enterprises as required by 2 CFR 200.321.SCOPE OF SERVICES The services to be provided by the Respondent will include, but not be limited to: 1.  Submitting grant applications to the State's Office of. Community Development or funding agency for the project. This includes and is not limited to assisting SBPG to determine the beneficiary service area; taking in the consideration the nature and location of the activity; any accessibility issues and availability of comparable activities. Selected contractor will make assessments and recommendations for economic development activities including considerations of the CDBG underwriting and public benefit determinations requirements.2.  Conducting and insuring compliance with HUD environmental regulations 24 CFR Part 58.3.  Assisting SBPG with HUD's fair housing compliance requirements.4.  Assisting SBPG with procurement of environmental review, surveying, and design.5.  Assisting SBPG Public Works Department with the construction bid package in conformance with Louisiana Public Bid Law, CDBG Program requirements, and other applicable federal requirements and supervising the bid advertising, tabulation, and award process, including preparing the advertisements for bid solicitation, issuing any required addenda, conducting the bid opening, providing a recommendation of award, and issuing the notice to proceed.6.  Assist in conducting the preconstruction conference.7.  Assist in administering Federal labor standards for a mixed-financing project.8.  Assist SBPG Public Works Department with reviewing and approving all contractor requests for payment and submitting approved requests to SBPG.9.  Reviewing all contractor change orders.10.  Assisting SBPG with CDBG monitoring from design to project closeout. Evaluation Criteria: The successful Respondent will be selected based upon the best response offered to the Parish. St. Bernard Parish Government, or appointed Committee, shall evaluate each Request for Proposals received. Respondents may be requested to give an oral presentation after submission of responses should the Parish find it necessary, in order to determine which is the best.In the event of a tie, in-person or telephone oral interviews will be held with those firms. As a result of the interviews, the SBPG will determine which firm will be selected to enter into contract negotiations. Unsuccessful firms will be notified as soon as possible.St. Bernard Parish Government reserves the right to negotiate with any and all persons or firms submitting a Request for Proposals. St. Bernard Parish reserves the right to reject any Request for Proposals response for failure to meet the requirements contained herein, to waive any technical requirement, and to select the firm, in the Parish's judgment, whom best meets the requirements of this project and the needs of the Parish The evaluation committee shall assign points to its evaluation of each Proposal as follows: EVALUATION CRITERIA:Responses will be evaluated based on the written materials submitted and according to the following factors:1.  Qualifications: 25 pts.Please submit academic achievement and/or pertinent certification (Project Management Professional PMP or other) of the Respondent's personnel to be employed by this project. 2.  Experience: 30 pts.Please submit the Respondent's list of previous grant management projects by type, size, and number. Please explicitly label any projects that used CDBG funding. Please identify experience the proposer has in determining area wide benefit service areas. Please include any experience in determining public benefit for economic development (ED), projects in accordance with 24 CFR 570.482(f) and experience in applying CDBG underwriting guidelines 570.482(e) for ED projects.3.  Approach Plan: 20 pts.Respondents will submit an approach plan for the project, consisting of:Proposed project milestones identifiedProposed tasks to be performed and completed for each milestoneProposed personnel assigned to perform each taskEstimated start and completion times for each taskIdentify a proposed deliverable for proposed collateral evidence of task performed Proposed billing [type of price] for each task. 4.  Price/Cost: 25 pts.Please provide a billing rate for job titles included in the proposal. The maximum number of points a Respondent may receive is 100 points. Request for Proposal Package: Interested parties are invited to secure the RFP Package from the St. Bernard Parish Government, Department of Public Works, 1125 East St. Bernard Highway, Chalmette, Louisiana 70043 +1 (555) 000-0000.  Packages may be secured from the office between the hours of 8:00 a.m. to 4:30 p.m. Monday thru Friday (except legal holidays) or requested by e-mail at contact@example.gov.  Packages may be obtained from St. Bernard Parish Government Department of Public Works upon request.Proposal Package may also be viewed and submitted online at www.centralauctionhouse.com.Submittal Date and Time:Sealed Request for Proposal Packages will be received until the hour of 2:00 p.m. on Tuesday, October 7, 2025 in the St. Bernard Parish Government, Office of the Department of Public Works, located at 1125 East St. Bernard Highway, Chalmette, Louisiana.To be a valid delivery, Sealed Proposal Packages must be delivered electronic by Central Bidding or by hand to St. Bernard Parish Government, Department of Public Works, 1125 East St. Bernard Highway, Chalmette, Louisiana during normal business hours of 8:00 a.m. to 4:30 p.m. Monday through Friday on or before 2:00 p.m. on Tuesday, October 7, 2025.Sealed Proposal Packages delivered to any other St. Bernard Parish Government location or other room number prior to the receipt deadline will not be considered.Any person with disabilities requiring special accommodations must contact the Owner no later than seven (7) days prior to bid opening. Firms must comply with Title VI of the Civil Rights Act of 1964. Compliance Provisions for CDBG-DR Rider for Professional Services specified in the RFP must be complied with.   Each bidder must have an active Unique Entity ID (UEI), as verified on www.sam.gov.St. Bernard Parish Government is an Equal Opportunity Employer. St. Bernard Parish encourages all small and minority-owned firms, women’s business enterprises, and Section 3 businesses to apply.   /s/Hillary J. Nunez, Jr.Hillary J. Nunez, Jr.DirectorDepartment of Public Works