Graphics Support

Combined Synopsis/Solicitation (Revised) S5105A-08-R-0004 - Graphics Support ( Please ensure you use the correct RFP number) (i). This is a combined synopsis/solicitation for commercial items/services in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued for this requirement. (ii). Defense Contract Management Agency is issuing a Request for Proposal (RFP) - S5105A-08-R-0004. The goal of this acquisition is to acquire Graphics Support . This requirement will be solicited on FedBizOpps. It is anticipated that the contract type will be Commercial Buy, with Firm Fixed Price task orders. (ii). S5105A-08-R-0004 is a combined synopsis/solicitation for commercial items. This combined synopsis/solicitation is issued as a request for proposal (RFP). Submit electronic offer document type: Combined Synopsis/Solicitation Solicitation Number: S5105A-08-R-0004 - Graphics Support Posted Date: 5 July 2008 Original Response Date: 28 July 2008 (Revised) Current Response Date: 28 July 2008 (Revised) Original Archive Date: 29 July 2008 (Revised) Current Archive Date: 29 July 2008 (Revised) (End of Revision)*** Classification Code: 7336, Commercial Art and Graphics Design NAICS Code: 541430 - Graphics Design Services All US firms or individuals responding must be registered with the Central Contractor Registration (CCR). (iii) This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14 and Defense Acquisition Circular 91-13. It is the contractors responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at: http://farsite.hill.af.mil/ (iv) This procurement is being issued for Defense Contract Management Agency Program for Developing Managers. North American Industrial Classification Standard: 541430 - Graphics Design Services (v) Description of the requirement is listed below: a. CLINs: CLIN Supplies and Services - Base Year Qty Unit Unit Price Total NTE Price 0001 Illustration - Information CLIN includes line drawings, Schematics, Charts, Maps, Spot Illustrations, Creating electronic versions of Logo/seals, Logo enhancements, full color illustrations - both conventional and computer, Portraits, Conceptual illustrations, Photo retouching, Photo manipulation, Photo montages and conventional airbrushing. 0001AA Illustration hrs 0002 Cartoon - Information CLIN Includes Cartoons in one to four colors for spot illustrations, cartoons for slide presentations, instructional cartoons, full page cartoons, caricatures, and political cartoons. 0002AA Cartoon hrs 0003 Design - Information CLIN Includes business cards, envelopes, letterheads, newspaper and magazine ads, tip-ins, magazine covers, report cover designs, newsletter designs, book covers, book designs, logo designs for print and web, calendar designs, poster signs, banners, bannerUps exhibits, tabletop exhibits, popup exhibits and Custom exhibits. 0003AA Design hrs 0004 Brochure and Folders - Information CLIN Includes designing and production of Single page brochures, multi-page brochures, foldouts, brochures with pockets, self mailers, large multi-folded brochures, custom designed folders with custom pockets and other corporate collateral material. 0004AA Brochure and Folders hrs 0005 Author's Alterations - Information CLIN There may be a charge for customer alterations, rewrites, etc. 0005AA Author's Alterations hrs 0006 Other Direct Cost - associated with graphics materials hrs TOTAL FOR BPA (5 YEARS) (vi) Description of requirements: See Performance Work Statement (PWS) dated June 2008. (vii) FOB: Destination for delivery to: DCMA-HQ Congressional/Public Affairs, 6350 Walker Lane, Suite 300, Alexandria, VA 22310. Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection requirements and Quality Control (QC). (viii). The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items (Nov 2007), applies to this acquisition. In order to be eligible for award, quotes submitted must provide all information specified herein. Quotes that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. The quote shall consist of the following parts: PART I Administrative Data PART II Technical Qualification Information - Page limitation: 15 pages PART III Past Performance PART IV Price Quote PART I - Administrative Data a. Transmittal letter. The transmittal letter to the offeror's quote should describe in a brief narrative form any unusual features that the offeror wishes identified before Government evaluation is initiated. Include a statement regarding acceptability of proposed contract schedule, clauses and general provisions, any recommendations, and any exceptions taken. In the event the offeror takes any exceptions to, or sets any conditions for its quote under the subject solicitation, such exceptions or conditions shall be set forth in the transmittal letter. b. Provide a copy of any subcontract, teaming, or consultant agreements or letter of intent containing a description of and the extent of their role in the requirement, and a statement of commitment on their part to satisfy the requirements of this solicitation. c. The letter may also contain a description of any quality awards or certifications that indicate the offeror possesses a high-quality process for performing the required services. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the past qualifications still apply. d. Provide the following information: Tax identification number (TIN) Dun & Bradstreet Number (DUNS) Complete Business Mailing Address Cage Code/NAICS Code Contact Name Contact Phone Contact Fax Number Contact email address Verification that solution falls within the scope of the referenced contract. PART II - Technical Qualifications Offerors must provide written technical information that demonstrates their qualifications to meet all requirements of the PWS including highly qualified personnel to perform the required services. This technical information must include the following: Factor 1 - Understanding - Provide a discussion of the offeror's understanding of the requirements specified in the PWS. The offeror should include a discussion of anticipated difficulties and problem areas, together with potential or recommended approaches for their resolution with an emphasis on risk mitigation. Factor II - Plans and Methods of Approach and Completion - Describe the extent to which the proposed effort will meet the task requirement defined in the RFP, including capabilities to handle multiple tasks, within time restrictions. Described your knowledge of government contracting graphic design, creation and enhancement. Described your knowledge of Adobe software to include Pagemaker, InDesign, Illustrator and Photoshop; and QuarkXpress to produce professional products. Factor III - Management Process and Oversight - Describe the skills to provide a highly qualified project manager with overall contractor program over-site. PART III - Past Performance Offerors shall identify three contracts/task orders with the Federal Government, agencies of state and local governments and commercial customers that demonstrate recent and relevant past performance. Recent is defined as within the last three years. Relevant is defined as work similar in complexity and magnitude to the work described in the PWS. When citing each source of past performance, the Offeror shall include the following information: Project title Contract number Contract amount Period of Performance Government Agency/Organization COTR or Point of Contact name, phone number, and email Contracting Officers's name, phone number, and email Description of the project Information on problems encountered on the project and the Contractor's corrective actions The Government may also consider past performance information obtained through other sources. PART IV - Price The offeror's price quote must include a spreadsheet containing the offeror's proposed price, broken down by proposed labor category, hours, and any price reductions offered. The following elemental price breakdown is provided as a sample only. It is not intended to imply a required or desired number of labor categories or specify required Other Direct Cost (ODC) categories. It is up to the offeror to carefully review the PBWS and quote all costs that will be necessary for the offeror to successfully perform the contract. Element Proposed Price Offered Discounted Rates Total Price Categories ODC The spreadsheet must be readable using Excel MS Office 2003 SP2. Subcontractor or consultant rates and prices, if applicable, shall be presented in the same spreadsheet format, and be clearly labeled as such. (ix) The Government intends to award this requirement on Best Value Basis. All proposals will be evaluated against the following factors and sub-factors: Factor 1 - Understanding of Work. The offeror will be evaluated on their clear understanding and analysis of all task requirements in the Statement of Work. Factor 2 - Plans and Methods of Approach and Completion. The offeror will be evaluated on their on the extent to which the proposed effort will meet the task requirements defined in the RFP. The offeror must show soundness of the approach and the extent to which the quote demonstrates satisfactory methods of accomplishing the requirements of the RFP. Factor 3 - Management Process and Oversight. The offeror will be evaluated on their proposed ability to provide a highly qualified project manager with overall contractor program over-site. Also, demonstrate your knowledge of government contracting and acquisition, graphic design, creation and enhancement. Finally, show your knowledge of Adobe software to include Pagemaker, InDesign, Illustrator and Photoshop; and QuarkXpress to produce professional products. Factor 4 - Past Performance. The offeror must demonstrate in their quote, the extent to provided the task requirements identified in the RFP, to government agencies and private sector organizations. The identity of the government/private sector entity must be disclosed in order to be considered. Attachment 2, Past Performance Information, must be completed and submitted by all offerors. Offerors must provide information concerning performance in providing supplies and services relevant to those required in the PWS, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Offerors shall describe the relevance of each listed contract to the current solicitation's requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. Factor 5 - Price. Evaluation of price will be accomplished separately from the technical evaluation. Total offered price will not be a rated factor. Once the technical proposals have been evaluated, the evaluated technical proposals will then be compared to the price proposals as submitted to determine the best overall value for the Government. The total offered price will be determined by adding the total price for all options to the total price for the basic requirements. An offer may be rejected or not be considered for award if it is materially unbalanced. An offer is considered to be materially unbalanced when it is based on prices significantly less for some deliverables and prices which are significantly higher for other similar deliverables; and/or when discrepancies are present between prices for the basic requirement and prices for the option requirement. An adjective rating will be given for each evaluation factor as well as an overall rating for the technical proposal. Those ratings are: Exceptional - Exceptional in all significant respects. Offers significant advantages in all key areas and substantially exceeds minimum requirements. The probability of success is at the highest level. Very Good - Exceptional in many significant respects. Offers an excellent probability of success and significantly exceeds minimum requirements. Limited improvement is possible. Good - High quality in most respects. Offers a good probability of success and generally exceeds minimum requirements. Improvement is possible in some areas. Acceptable - Adequate overall presentation, but some areas are lacking in thorough analysis or detail. Generally meets minimum requirements but improvement is possible in some major areas. There is a fair probability of success. Marginal - Meets some minimum requirements but there may be some significant deficiencies/disadvantages that may be correctable. Substantial improvement is necessary. There is a low probability of success. Unacceptable -There is inadequate presentation and the proposal fails to meet minimum requirements in many areas. The proposal needs a major revision to make it acceptable. (x) Offerors must include a completed copy of the provision on the following: 52.212-2 -- Evaluation -- Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: ___________________________________________ ___________________________________________ ___________________________________________ [Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); (iv) small disadvantaged business participation; and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.] Technical and past performance, when combined, are __________ [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.] (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. As prescribed in 12.301(b)(2), insert the following provision: Offeror Representations and Certifications -- Commercial Items (Jun 2008) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. (a) Definitions. As used in this provision-- "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. "Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except- (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. "Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. "Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person conducting the business can demonstrate- (1) Are conducted under contract directly and exclusively with the regional government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. "Service-disabled veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation. "Veteran-owned small business concern" means a small business concern- (1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women. "Women-owned small business concern" means a small business concern -- (1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov .After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (m) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.] (c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it * is, * is not a small business concern. (2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it * is, * is not a veteran-owned small business concern. (3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it * is, * is not a service-disabled veteran-owned small business concern. (4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it * is, * is not, a small disadvantaged business concern as defined in 13 CFR 124.1002. (5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it * is, * is not a women-owned small business concern. Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold. (6) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.]. The offeror represents that it * is, a women-owned business concern. (7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price: ___________________________________________ (8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.] (i) [Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).] The offeror represents as part of its offer that it * is, * is not an emerging small business. (ii) [Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).] Offeror represents as follows: (A) Offeror's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or (B) Offeror's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts). (Check one of the following): Number of Employees Average Annual Gross Revenues 50 or fewer $1 million or less 51-100 $1,000,001-$2 million 101-250 $2,000,001-$3.5 million 251-500 $3,500,001-$5 million 501-750 $5,000,001-$10 million 751-1,000 $10,000,001-$17 million Over 1,000 Over $17 million (9) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.] (i) General. The offeror represents that either- (A) It * is, * is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO-Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or (B) It *has, * has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted. (ii) Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(9)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. [The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: ________________.] (10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that-- (i) It * is, * is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and (ii) It * is, * not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture: __________.] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. (d) Representations required to implement provisions of Executive Order 11246 -- (1) Previous contracts and compliance. The offeror represents that -- (i) It * has, * has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and (ii) It * has, * has not, filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that -- (i) It * has developed and has on file, * has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or (ii) It * has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $100,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made. (f) Buy American Act Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act - Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. The terms "component," "domestic end product," "end product," "foreign end product," and "United States" are defined in the clause of this solicitation entitled "Buy American Act-Supplies." (2) Foreign End Products: LINE ITEM NO. COUNTRY OF ORIGIN [List as necessary] (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g) (1) Buy American Act -- Free Trade ...