Groceries, Snack, Cutlery & Supplies

The Lyford Consolidated Independent School District is seeking sealed proposals from qualified vendors to supply groceries, snacks, cutlery, and related supplies under solicitation number 1059GSCS. The contract aims to establish a multi-year procurement arrangement, initially for two years with options to extend for two additional two-year periods, contingent upon district needs and mutual agreement. The district emphasizes flexibility in awarding multiple vendors to best serve its interests and plans to purchase on an as-needed basis, primarily through district purchase orders, without guaranteeing specific quantities or dollar amounts. Bidders are encouraged to submit verifiable benchmark pricing, including manufacturer’s price sheets or wholesale prices, with proposals evaluated primarily on compliance with specifications, price, quality, and vendor experience. All proposals must be submitted electronically via the district’s designated vendor portal by July 18, 2025, at 2:00 P.M., with strict adherence to submission deadlines and requirements. The district will evaluate bids based on factors such as purchase price, vendor reputation, quality of goods, and ability to meet the district’s needs, reserving the right to award to multiple vendors and to reject any or all bids. The contract stipulates detailed packaging, shipping, and delivery standards, including FOB destination delivery to the Lyford CISD Media Center, with deliveries expected within 30 days of order placement during regular business hours. Vendors must comply with all federal, state, and local regulations, provide necessary documentation such as W-9 forms and certifications, and handle claims related to damaged goods. Payment will be processed in accordance with the Prompt Payment Act after proper receipt and verification of delivered items, with invoices required to be separate for each shipment and referencing the appropriate purchase order. The district retains the right to make emergency purchases from other vendors if necessary and to renew the contract under specified conditions, ensuring flexibility and responsiveness to district needs.