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Group Facilitation and Meeting Management Specialist

Active

State & Local

Response Deadline10/23/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

California → County Executive's Office

NAICS

541611 - Administrative Management and General Management Consulting Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2027-RFP-00113.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Meeting Facilitation Services

AI Contract Breakdown

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The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedSep 28

subcontract

Response DeadlineOct 23

Submission deadline

Response Deadline

10/23/2026, 10:00:00 PM UTCin 22 days

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Organization & Contact Information

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AgencyCalifornia → County Executive's Office

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → County Executive's Office

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs professional facilitation for prime contractors on County of San Mateo board, commission, and committee projects. Manages pre-meeting planning, during-meeting facilitation, and post-meeting debriefing. Conducts group building, collaboration exercises, and retreat facilitation to launch or reset advisory bodies. Develops agendas and engagement strategies. Delivers facilitated meetings, retreat outcomes, and strategic advice on committee operations.

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The County of San Mateo County Executive's Office has issued Request for Proposals 2027-RFP-00113 for Meeting Facilitation Services to support County Boards, Commissions, Committees, and various community-based organizations. The selected contractor will provide comprehensive facilitation, meeting management, and strategic advisory services, including retreat facilitation, conflict resolution, and group development. Key responsibilities involve managing all stages of the meeting process, supporting member onboarding and engagement, developing accessible communication materials with multilingual interpretation, and advising on agenda development and cross-collaboration to ensure diverse and representative citizen participation. The contract is expected to have a base term of two years, with one optional one-year extension at the County's discretion, and an anticipated award date of December 1, 2026. Proposals are evaluated on a best-value basis using a points-based system, with the meeting facilitation approach accounting for 30% of the total score. The County offers preferential points of 5% for Local Businesses or Local Non-Profits, which serve as a tie-breaker. To qualify, firms must demonstrate at least four years of similar service experience within the last seven years and provide an account manager with at least two years of recent experience. Proposers must be registered with the System for Award Management (SAM) and provide a Unique Entity ID. Compliance with various legal standards is mandatory, including HIPAA, the Americans with Disabilities Act, and California prevailing wage laws. Completed proposals must be submitted electronically via the County's eProcurement portal no later than 3:00 pm on October 23, 2026.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

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