Group Life Medical Dental and Long-Term Disability Coverage

The Edwards Aquifer Authority in San Antonio, Texas, is seeking proposals for comprehensive group benefit coverage including life, medical, dental, and long-term disability insurance for a one-year term beginning May 1, 2026, with the potential to extend for up to four additional one-year periods. The solicitation, identified as 002-26-AFS, includes mandatory submission of detailed cost proposal summaries for each benefit type and client reference forms, all of which must be delivered in both printed and digital formats on a USB thumb drive to the EAA office by June 25, 2026, at 3:00 p.m. Central Time; electronic submissions via email or fax are not accepted. Proposals will be evaluated based on a trade-off approach, with commercial quality—encompassing benefit design, customer service, provider networks, and administrative capability—weighted most heavily at 50 percent, followed by cost factors totaling 30 percent, and other factors including financial strength and customer references accounting for the remaining 20 percent, ensuring selection is not based solely on lowest price. All services must be performed for the agency located in San Antonio, Texas, with no specified FOB terms or physical delivery points beyond administrative acceptance conducted by the EAA. The procurement does not include federal accounting codes, invoicing system requirements such as WAWF, or formal contract administration roles like COR or COTR, but relies on designated agency contacts for communication and proposal receipt. While the request references compliance with Texas state laws and OSHA standards, no detailed technical specifications, packaging guidelines, or inspection protocols are provided. Offerors must certify the accuracy of their submissions but are not required to provide unique entity IDs, CAGE codes, or socioeconomic certifications, and no small business set-asides are indicated. The contract type and total estimated value remain unspecified, and the agency has not articulated special requirements such as key personnel, security clearances, or conflict of interest provisions, emphasizing instead structured form completion, financial transparency, and demonstrated experience in administering similar employee benefit programs.