GS Procurement: Goods - Bituminous Cold Patch Asphalt Mix

The County of Santa Barbara is soliciting bids for Bituminous Cold Patch Asphalt Mix under solicitation number 1350001, with responses due by August 21, 2026, at 2:00 PM Pacific Time via the Public Purchase portal. The procurement is for a new and unused permanent material meeting or exceeding UPM Cold Patch #3 Spring/Fall Mix specifications with 1/4'-minus aggregate, composed of quartz, petroleum solvent, and petroleum asphalt base, and must comply with strict physical standards including soundness loss (maximum 12.0%), Los Angeles abrasion loss (maximum 45.0%), specific gravity (2.45–2.85), absorption (maximum 3.0%), and wash loss (maximum 2.5%). The product must be packaged in ready-to-use bags, with no sealed-bucket materials allowed, and must maintain an 18-month shelf life in unopened bags while remaining workable in uncovered stockpiles of 100 tons or more for at least 12 months. Repaired areas must resist shoving, rutting, tracking, kick-up, or ravelout for 12 months post-installation. Deliveries are FOB destination to Public Works at 2010 Sweeney Rd., Lompoc, CA, with a requirement for drop shipping directly from U.S.-based authorized distributors or manufacturers, and bidders must provide proof of authorization from the product’s manufacturer. All bids must be submitted electronically in the exact format prescribed, and submissions by fax or email are prohibited. The contract has an annual not-to-exceed value of $100,000, with an estimated annual volume of 30 to 40 pallets, and may be extended annually for up to two additional years by mutual written agreement. Delivery must occur within two weeks after receipt of order, and payment is contingent upon inspection and acceptance of all materials at the delivery point, with the County serving as the sole judge of acceptability. Non-conforming material must be replaced at the supplier’s expense, including freight and handling, and rejected deliveries must be removed within ten days. The County reserves the right to terminate for cause after ten days’ written notice due to failure to deliver on time, non-conforming product, or unsatisfactory service. Contracts are contingent on available funding and may be terminated at the end of the fiscal year with thirty days’ notice if appropriations lapse. A