H--Annual Kitchen Fire Suppression Hoods Maintenance

Page 18 of 18 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation 36C25918Q0452 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02 effective May 6, 2019. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 238290, with a small business size standard of $15.0 million. This solicitation is UNRESTRICTED, FULL AND OPEN. IF OFFEROR IS A GSA SCHEDULE HOLDER, ALL INFORMATION REQUESTED IN THIS NOTICE MUST BE PROVIDED, NOT JUST THE OFFEROR S SCHEDULE NUMBER The following is a list of the contract line item numbers, quantities and units of measure including options. CLIN DESCRIPTION QTY UNIT UNIT COST TOTAL COST 0001 Fire Suppression Hood Testing and Maintenance Services Base Year: August 15, 2019 through August 14, 2020 1 YR $___________ $_______________ 1001 Fire Suppression Hood Testing and Maintenance Services Option Year 1: August 15, 2020 through August 14, 2021 1 YR $___________ $_______________ 2001 Fire Suppression Hood Testing and Maintenance Services Option Year 2: August 15, 2021 through August 14, 2022 1 YR $___________ $_______________ 3001 Fire Suppression Hood Testing and Maintenance Services Option Year 3: August 15, 2022 through August 14, 2023 1 YR $___________ $_______________ 4001 Fire Suppression Hood Testing and Maintenance Services Option Year 4: August 15, 2023 through August 14, 2024 1 YR $___________ $_______________ TOTAL COST, BASE YEAR PLUS FOUR OPTION YEARS: $_________________ STATEMENT OF WORK Kitchen Suppression Hood Semi-annual Testing and Maintenance. Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) Background: The Department of Veterans Affairs has a requirement for kitchen suppression hood testing and maintenance of all kitchen suppression hoods located at the Rocky Mountain Regional VA Medical Center, 13611 E. Colfax Ave, Aurora, CO 80045. 1.2 The contract shall be effective for a base period of one year with the Government having the option to review for four (4) additional one (1) year periods. There are currently 4 each KSH s with one (1) in the IBS basement within the main Nutrition and Food Service Kitchen, one (1) in the Canteen Kitchen in the Concourse, 1 in the Spinal Cord Injury Clinic Kitchen and one (1) in the Canteen Kitchen Basement Annex in the Service Level. Scope of Work: 2.1 Contractor will perform inspection, testing, maintenance and replacement of parts associated with all kitchen suppression hoods located at the Rocky Mountain Regional VAMC. All services provided under the requirements of this contract will be executed in accordance with the manufacturer and NFPA Codes 17, 17A, 96 and UL 300. The kitchen suppression hoods fire suppression system shall be inspected, tested and maintained every 6 months to insure proper function. 2.2 Maintenance shall include full cleaning of system including, but not limited to filters, the full length of the ductwork, fans, all cleanouts. All access must be opened and proper gasketing will be used when reinstalling access panels. All access panels must be properly secured. Belts shall be adjusted. Bearings will be lubricated. Nozzles shall be placed back into position. Before & after photos of the system are required for the Contracting Officer. Any deficiencies must be reported on an After-Service Follow Up Report. 2.3 Waste & Debris shall not be washed down any drains. Waste water will be checked for pH, balanced and recorded before being disposed of according to the local water waste management policies. pH levels to be noted on the follow up sheet. All floors, walls and other areas affected by the cleaning process will be cleaned up afterwards. Schedule normal work in writing with the Government Point of Contact (POC) at least 14 days in advance of the proposed date for accomplishment. Code & Regulation Compliance: 3.1 The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below (Most current version): NFPA 17 Standard for Dry Chemical Extinguishing Systems NFPA 17A Standard on Wetting Agents NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. UL 300 General: 4.1 The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a Competent Person on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. The Contractor shall supply all materials, tools, equipment, vehicles, labor, and supervision required to execute the project scope. 4.2 This entire project shall conform 100% to all VA standards and specifications, OSHA, Joint Commission Environment of Care Standards, NFPA, and applicable building codes. In addition, if any part of any VA specification is not up to current design and construction practice, it shall be brought to the attention of the CO and Government POC for further evaluation. Provision of contract services is to follow all information outlined in VA Technical Information Library (TIL) located at http://www.cfm.va.gov/til/dGuide.asp unless otherwise approved in writing by VA. Deliverable: 5.1 Upon conclusion of the service contract term the Contractor shall submit a comprehensive report containing documentation of all kitchen suppression hood inspections, testing, maintenance, replacement and recertification to serve as evidence that all Kitchen suppression hoods at the Rocky Mountain Regional VAMC have valid and current certification. Hours of Work: 6.1 Normal hours of coverage are Monday through Friday from 8:00 a.m. to 12:00 p.m., excluding the federal holidays listed as follows: Federal Holidays: New Year s Day Dr. Martin Luther King Jr s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day 6.2 Any other day specifically declared a National Holiday by the President of the United States. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies. 6.3 Request for weekend, after-hour, and Federal holiday work shall be with a request in writing submitted 14 days beforehand. Submission of a work request doesn t guarantee schedule approval by the government since written approval by the POC is required. Inspections will require a prior 14-day notification submitted to the Point of Contact (POC). Meetings: 7.1 Contractor shall meet with the Government POC biweekly to provide progress updates, and at the conclusion of the service contract period of performance, to submit final deliverable report. Acceptable Standards: 8.1 All fire extinguishers on the Rocky Mountain Regional VAMC must hold valid and current certifications, and the Contractor must provide documentation evidence of certifications in final report. Period of Performance: 9.1 Period of performance includes lead time for materials, obtaining PIV badges, and submittals and will be sixty (60) days from Notice To Proceed (NTP) for initial start of services, followed by a maximum of 200 days to complete the mid-point services. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS (OCT 2018), applies to this acquisition with the following addenda: FAR 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 52.209-7 (OCT 2018) Information Regarding Responsibility Matters, FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a FIRM-FIXED PRICE contract resulting from this solicitation and VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008). The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical: The offer shall be evaluated on the conformance to the requirements listed in the Statement of Work. Specifically, the offer shall submit the documentation listed below. Failure to submit the three required items listed below will be evaluated as technically unacceptable. Show proof of Ten (10) hours of OSHA safety training Contractor shall provide copies of employees 30-hour OSHA card and Provide a list the materials, tools, equipment, vehicles intended for use under this contract Past Performance: Offeror shall provide three references of organizations in which they have provided the same or similar type of service. References shall include a point of contact, position held by the point of contact, company name, telephone number, mailing address and email address. Price: Offeror s price shall be evaluated to determine its reasonableness. Technical and past performance, when combined, are more significant than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2018) shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (OCT 2018), applies to this acquisition, with the following addenda: FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016); FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. The `specified' rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond September 30th of any fiscal year. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30th of any fiscal year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984); FAR 52.237-3 Continuity of Services (JAN 1991); VAAR 852.203-70 Commercial Advertising (MAY 2008); 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) (a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments. (b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments. (End of Clause) VAAR 852.237-70 Contractor Responsibilities (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Colorado. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (MAY 2019) applies to this acquisition including the following clauses: FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2018); FAR 52.219-28 Post-Award Small Business Program Representation (JUL 2013); FAR 52.222-3 Convict Labor (JUNE 2003); 52.222-17 Nondisplacement of Qualified Workers (MAY 2014); FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26 Equal Opportunity (SEPT 2016); FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014); FAR 52.222-50 Combating Trafficking in Persons (JAN 2019); FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008); FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018); FAR 52.222-41 Service Contract Labor Standards (AUG 2018) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. Employee Class Monetary Wage Fringe Benefits 23370 General Maintenance Worker WG-8 FAR 52.222-43 Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple Year and Option Contracts) (AUG 2018); FAR 52.222-55 Minimum Wages Under Executive Order (DEC 2015); FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determinations 2015-5419 Revision Number 11, dated December 26, 2018 apply to this acquisition. Quotes shall include the solicitation number (36C25918Q0452), a technical proposal and references, the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status. The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below: - - - - - http://www.acquisition.gov/far/index.html - - - - - http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm All information has been posted and there are no other documents available. Offers are to be addressed to Francisco Velazquez at the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Francisco Velazquez, Contracting Specialist at contact@example.gov and contact@example.gov no later than 9:00 A.M. Mountain Time on Thursday, August 8, 2019. EMAIL OF PROPOSALS AND QUESTIONS IS PREFERRED. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED. Any questions regarding this solicitation must be submitted in writing to the Contracting Officer no later than 9:00 A.M. MT, Thursday, August 1, 2019.