H265--Medical Gas and Vacuum Evaluations Sources Sought

Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Annual Medical Gas and Vacuum Evaluation / Source Evaluation This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain Annual Medical Gas and Vacuum Evaluation / Source Evaluation in Connecticut. The standard of services shall be of quality; meeting or exceeding those outlined in the General Requirements section. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: (Note: these general requirements are subject to change) Annual Medical Gas and Vacuum Evaluation/Source Evaluation Location of Services: West Haven VAMC 950 Campbell Ave West Haven, CT 06516 Scope of Work INLET/OUTLET EVALUATION (APPROXIMATELY 1500 OUTLETS) Medical Gas Outlets/Inlets Complete inventory of all outlets/inlets shall be produced Area, floor & room numbers shall be identified Manufacturer/Model of outlets/inlets shall be identified Flow rate & gas concentration shall be tested on each available outlet Flow rate shall be tested on each available vacuum/WAGD inlet .45 micron filter sample shall be collected at one outlet in each critical care zone .45 micron filter sample shall be collected in 20% of non-critical care zones Pressure drop shall be tested once per zone Average flow rate in each zone shall be documented Pressure or Vacuum level shall be documented on each zone Mechanical integrity, adaptation shall be verified on each available outlet and inlet All leaks, missing parts or other relevant observations shall be noted Note: Evaluating Personnel shall not disconnect any patient care device that is actively providing gas or vacuum service to a patient. Master Alarm Panels Locate each Master Alarm Panel List each individual existing signal as labeled on panel Identify all required signals that are missing Test button on each panel shall be activated Verify function of audible alert Note any nonfunctional LED s or Lights Document Manufacturer/Model information Note number and blank modules & spare signals Provide documentation of all inspection results Area Alarm Panels Locate each Area Alarm panel Test button on each panel Document manufacturer information Note gas, pressure displayed on panel Verify function of audible alert Provide documentation of all inspection results Medical Gas Zone Valves Locate each medical gas zone valve Document manufacturer information Note pressure displayed on gauge Document valve type, size, gauge & indicated pressure Valves shall be checked for external leaks Identify rooms served by each valve to the extent possible during the Inspection process Source Evaluation Medical Air Systems Visually inspect medical air system Compare system to current NFPA 99 standard Capacity Visually observe system for proper operation Document Manufacturer/Model information Verify intake piping location Check system components for leakage Provide documentation of all inspection results Medical Gas Manifolds Visually inspect all medical gas supply manifolds Compare manifold to current NFPA 99 Standard Enclosure/Location Capacity Document Manufacturer/Model information Check cylinder connections for leakage Check manifold components for leakage Provide documentation of all inspection results Medical Vacuum Systems Visually inspect vacuum system Compare system to current NFPA 99 standard Capacity Visually observe system for proper operation Document Manufacturer/Model information Verify exhaust piping location Provide documentation of all inspection results Interference to Normal Functions: The contractor may be required to interrupt their work at any time as not to interfere with the function of the facility, including facility repair etc.. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. Documentation: Documentation shall be provided to West Haven Facilities Management Representative at the conclusion of the inspection and be maintained by the Facilities Management and the Vendor.