H339--Madison Elevator Inspection/ Base plus four (Base Year)

The contract awarded under solicitation number 36C25226Q0314 is a Firm-Fixed Price agreement for elevator inspection and maintenance services at the William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin, structured as a base year plus four option years, running from July 1, 2026, through June 30, 2032. The contract is exclusively set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSBC), with the awardee identified by UEI GDYANG3BBHR6 and operating under NAICS code 541350 for engineering services. The scope of work mandates two annual inspections per elevator and dumbwaiter—one semi-annual and one annual Category 1 inspection—including comprehensive safety tests and a mandatory five-year load test, all conducted in strict compliance with ASME A17.1, A17.2, A17.3, A17.4, and QEI-1 standards. All inspection personnel must be permanently employed by the contractor and hold current QEI-1 certification, with documentation submitted as part of the proposal. Work must be performed during designated hours from 7:00 AM to 5:00 PM Monday through Friday, excluding federal holidays, with the five-year load test scheduled during off-hours to avoid disruption to hospital operations. Contractor personnel are subject to stringent facility access and security protocols, requiring check-in with the Contracting Officer’s Representative, constant escort by VA staff, wearing visible identification, and adherence to strict confidentiality rules under HIPAA, OSHA, and VA-specific policies prohibiting smoking, weapon possession, and unauthorized disclosure of sensitive information. All inspections require an on-site out-brief with the COR, followed by a detailed electronic report submitted within two weeks, including narratives on findings, deficiencies, corrective actions, and recommendations, with the ASME A17.4 emergency evacuation guide included in the base year submission. Access to the facility is tightly controlled, with re-locking of doors after use, no credential sharing, and potential searches of tool containers. The Contracting Officer, Makena James, serves as the primary point of contact with no separate COR or PCO named in the documentation, and no formal FAR clauses, DFARS provisions, packaging, labeling, invoicing methods, or funding codes are specified. While pricing details are absent—suggesting this was a market research notice prior to award—the contract requires full compliance with mandatory performance