HARDWARE - 36 Blueprint Multi-Function Printer

The solicitation RFB-IS-26200996 issued by the Internal Services Department of California seeks the acquisition of a 36-inch HP Design Jet XL3800 Postscript Multifunction Printer or an equivalent model, along with an integrated 36-inch scanner, 200ml starter inks, and a one-year parts and labor warranty. The equipment must be the latest model and not previously used as a demonstrator. The contract includes additional line items for a three-year extended warranty covering all parts and labor performed by an HP certified technician, as well as four 500ml DesignJet ink cartridges in black, cyan, yellow, and magenta. The printer must meet specific technical specifications, including up to 600 dpi scan resolution, support for JPEG, TIFF, and multipage PDF formats, scan destinations via USB and network folders, and a maximum scan length of 164 feet for PDF files. Copying capabilities must allow for reduction or enlargement from 25% to 400% in 1% increments, and the system is intended for use with technical drawings, maps, orthophotos, presentations, and renderings. Delivery must be F.O.B. delivered, freight pre-paid, with ownership transferring to the County upon arrival at the designated location in Los Angeles, California. Bidders are required to submit all forms listed in Appendix A, including the Proposer's Organization Questionnaire, Certification of Compliance, Request for Preference Consideration, Commercially Useful Function Certification, Declaration, Community Business Enterprise Information in Excel format, Certification of Compliance regarding COVID-19 vaccinations, and Prevailing Wages documentation. A manufacturer’s authorization letter on official letterhead is mandatory, and all bids must be submitted exclusively via the Vendor Self Service portal, with paper, email, or fax submissions rejected. Bidders must be registered in the County’s WebVen system and must not contact procurement or end-user personnel during evaluation. The County reserves sole discretion to determine responsiveness and responsibility based on compliance with all requirements, past performance, financial stability, and capacity to perform. Vendors must provide general liability insurance with minimum limits of $1 million per occurrence and $2 million aggregate, with additional insured status for the County. The contract requires compliance with California Labor Code, use of recycled-content paper with at least 30% post-consumer waste, and reporting of any workplace incidents within 24 hours. Invoices must be submitted monthly by the 15th day following