HARDWARE - RICOH FI-8930 DOCUMENT SCANNER - BRAND ONLY

The solicitation RFB-IS-26200997 seeks the procurement of five brand-specific RICOH FI-8930 DOCUMENT SCANNERS under a strict no-substitution policy, requiring the exact manufacturer part number PA03830-B105 sourced directly from Ricoh USA without prior demonstrator use. The equipment must meet precise technical specifications including 130 ppm simplex and 260 ipm duplex scanning at 200/300 dpi, 600 dpi optical resolution, a 750-sheet ADF capacity, and compatibility with Windows 11, Windows 10, and Windows Server 2016/2019/2022, as well as OCR integration with AnyDoc Version 18 and OpenText Captiva Version 16.6. All units must be ENERGY STAR and RoHS compliant and adhere to California and County of Los Angeles safety standards. Delivery is F.O.B. delivered with freight prepaid, and performance is required in Los Angeles, California. Bidders must be authorized distributors with a manufacturer certification letter on official letterhead, and participation requires full completion of multiple exhibits including the Proposer’s Organization Questionnaire, Certification of Compliance, CBE Information form, and Vaccination Compliance Declaration. The County will only accept bids submitted through the Vendor Self Service portal, strictly prohibiting paper, fax, or email submissions, and all bidders must be registered in WebVen prior to submission. The procurement is governed by a lowest total acceptable bid evaluation model, where responsiveness and responsibility serve as mandatory pass/fail gates—failure to substantiate financial stability, past performance, or capability may lead to disqualification. Payment terms are net thirty days from receipt of a compliant invoice, submitted no later than the 15th of the month following service, with mandatory enrollment in Electronic Funds Transfer via the County’s direct deposit portal. Bidders must comply with stringent insurance requirements including $2 million general aggregate liability, $1 million per occurrence, and A.M. Best ratings of A:VII or higher, with additional insured status granted to the County. Compliance with California Government Code requirements for public records, fair chance employment, no gratuities, conflict of interest, indemnification, and whistleblower protections is binding. Vendors must affirm compliance with prevailing wage obligations, Federal Earned Income Credit notifications, child support reporting, and use of 30% post-consumer recycled paper where feasible. Termination clauses allow the