HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES

The contract is for Heating, Ventilation, and Air Conditioning (HVAC) services under a Firm-Fixed-Price contract issued by the U.S. Coast Guard at Base Elizabeth City, with performance primarily at Fort Macon in Atlantic Beach, North Carolina. The scope includes comprehensive preventive and corrective maintenance of HVAC systems across multiple building units, with tasks such as coil cleaning, filter replacement, bearing lubrication, and control system verification to be performed per manufacturer specifications and technical job plans. The contract spans one base year with four optional one-year extensions, and performance is governed by a detailed Performance Work Statement that defines quality standards, reporting requirements, and inspection criteria, including adherence to OSHA and EPA regulations, UFC standards, and USCG safety protocols. The contractor must maintain an active System for Award Management (SAM) registration with a valid UEI and CAGE code, comply with wage rates established under the Service Contract Act for specific North Carolina counties, and provide monthly maintenance reports and service documentation within specified timeframes. All work is subject to government inspection at the site of performance, and the contractor is responsible for correcting any nonconforming work at no additional cost. The contract structure includes Contract Line Item Numbers for inspection and preventive maintenance, corrective maintenance up to 80 hours per year, and a fixed allowance of $5,000 annually for parts across all five years, though unit pricing for labor hours is not provided, making total contract value indeterminate. Offerors must submit proposals electronically by the specified deadline, comply with FAR clauses including inspection (52.246-12), warranty of construction (52.246-21), and procurement integrity standards, and meet stringent personnel requirements including designated supervisors with English proficiency, availability during business hours, and prior approval for replacements. Contractor personnel accessing federal facilities must obtain a Common Access Card through a Tier 1 background investigation and fingerprint check, with the Contracting Officer’s Representative serving as the trusted agent for access management. The award will be made under simplified acquisition procedures based on lowest price technically acceptable criteria, with evaluation focused on price, ability to meet requirements, and past performance. The contractor is also responsible for compliance with all applicable representations and certifications, including those related to small business status, labor standards, hazardous materials, and prohibited entities, with all required data incorporated through SAM registration.