Heavy Duty Aftermarket Vehicle Parts

The City of El Paso is soliciting bids for Heavy Duty Aftermarket Vehicle Parts under Solicitation Number 2026-0365, with a NAICS code of 423120 and an estimated annual budget of $1,150,000. The contract requires the provision of specific aftermarket parts for Freightliner, Case, and Ford New Holland vehicles, with detailed line items including oil filters, air filters, fuel filters, blower motor assemblies, oil seals, and trailer load valves, each identified by manufacturer-specific part numbers. Bidders must submit pricing per group, and lowest price per group determines award, provided all responsiveness and completeness requirements are met. Bids must be submitted by mail or hand delivery to the City’s Purchasing & Strategic Sourcing Department by 2:00 p.m. on July 29, 2026, with bid opening occurring at 2:30 p.m. the same day. A non-mandatory pre-bid conference is scheduled for July 8, 2026, via Microsoft Teams, and questions must be submitted by July 15, with responses issued by July 22. All bids must include a signed original bid form, a completed and signed Certificate of Interested Parties Form 1295, a W-9 for taxpayer identification, a Non-Collusion and Business Disclosure Affidavit, and a subcontractor list if applicable. Bids will be considered non-responsive if they contain material exceptions, fail to meet minimum specifications, or omit pricing for any complete group. The contract includes a two-year extension option exercisable at the City’s sole discretion, contingent on written notice and executed by the City Manager or designee. The City reserves the right to adjust the schedule of events through formal amendment. Bidders must certify they are not subject to debarment or suspension, are not currently undergoing mergers or key personnel changes within the next twelve months, and comply with Texas laws prohibiting discrimination against firearm entities. Failure to provide a W-9 may result in 20% of payments being withheld for IRS backup withholding. Performance is limited to Texas, and all submissions must adhere strictly to mandatory form requirements and signature obligations to avoid rejection. Contract award is anticipated in October 2026 following evaluation in August.