Helium-based Cryocooler

The solicitation RFP_380658RLP seeks proposals for a helium-based cryocooler under a best value trade-off selection process, where award will be made to the technically acceptable offeror submitting the lowest price. Proposals must include a formal quote on company letterhead, the completed RFP form, the Subcontractor Annual Representations and Certifications (SARC), and the PUR-466 Proposal Certifications form, with all submissions due by 5:00 p.m. CDT on May 12, 2026. The place of performance and delivery is Fermilab Receiving Warehouse 2 in Batavia, Illinois, with F.O.B. destination terms that transfer risk and title to Fermi Forward Discovery Group, LLC (FFDG) upon acceptance. The contracting office is operated by Fermilab as a Department of Energy contractor, and the primary point of contact is Rhiannon Patterson. All vendors must maintain an active SAM.gov Unique Entity Identifier and comply with FAR and DEAR clauses covering cybersecurity, fraud prevention, labor standards, small business utilization, and prohibition of Kaspersky-related products. The contract incorporates clauses regarding government property, inspection and acceptance of commercial items, warranty coverage for 12 to 18 months, and data rights with Alternate V and Alternates II and III applied to limited or restricted software. Payment will be made upon acceptance and receipt of a proper invoice, with no electronic invoicing platform designated. The solicitation requires compliance with sustainability standards, energy efficiency benchmarks including ENERGY STAR and FEMP, IPv6 interoperability for IT systems, and avoidance of counterfeit parts, with inspection occurring at the destination. No contract value is specified, and while several clauses imply the potential for options or multiple-year performance, no explicit option periods are detailed. Offerors must ensure adherence to federal procurement regulations, including whistleblower protections, trafficking in persons compliance, and executive compensation reporting thresholds, with no formal evaluation factors or weights published beyond the best value trade-off criteria. Submissions must be delivered physically to the Batavia site, and while PDF forms are available online, electronic submission of full proposals is not confirmed.