Hemphill County — CSJ 6500-23-001 — May 2026 Letting — State-Let Maintenance

The contract solicitation 6500-23-001, issued by the Texas Department of Transportation for Hemphill County, is a state-led maintenance project set for letting in May 2026 with performance confined to roadway segments within Hemphill County, Texas, including U.S. Highway 83 and adjacent routes. The scope of work centers on routine roadside maintenance such as strip mowing to a maximum height of seven inches, installation of raised pavement markers and flexible-reflective marker tabs compliant with DMS-4200 and DMS-8242 specifications, and traffic control operations adhering to the Texas Manual on Uniform Traffic Control Devices. Inspection and acceptance occur at the project site, with performance evaluated against visibility standards requiring markings to be clearly visible for 300 feet during daylight and 160 feet under low-beam headlights at night; defective items must be replaced at the contractor’s expense within 30 days of placement. Bids are evaluated under an LPTA framework, prioritizing the lowest responsive and responsible bidder, with eligibility contingent upon strict compliance with certifications including E-Verify enrollment, disclosure of public information, conflict of interest, and foreign adversary restrictions under Section 889 of the NDAA and related federal designations. Contractors must also affirm adherence to Title VI non-discrimination requirements, submit Form 1295 if contract value reaches or exceeds $1 million, and maintain cybersecurity safeguards for all TxDOT data handled, with full liability for any breach. Contract administration is governed by TxDOT-specific provisions rather than federal FAR clauses, with key operational requirements including the designation of an on-site, English-speaking representative available during business hours, and the potential for one contract extension of up to the original term, with unit prices subject to adjustment based on the Federal Consumer Price Index for the Southern Region. Financial terms are itemized by code with unit prices stated in words and quantities provided for services such as strip mowing, concrete placement, and flexible base material, though total contract value cannot be determined due to the absence of extended price calculations or bid totals. Bid bonds equaling 2% of the engineer’s estimate, capped at $100,000, are mandatory, and non-compliance with formatting requirements, including failure to use the prescribed bid form or handwritten unit price conventions, results in non-responsiveness. Liquidated damages are tiered by contract value, ranging from $760 to $3,072