Henderson County — CSJ 6500-78-001 — May 2026 Letting — State-Let Maintenance

Henderson County — CSJ 6500-78-001 is a state-let maintenance solicitation issued by the Texas Department of Transportation for the supply of Superpave hot-mix asphalt materials under Item 8017, with no construction activities included. The contract spans five counties — Henderson, Anderson, Cherokee, Smith, and Van Zandt — with materials to be delivered to designated sites as specified in individual Work Orders, and the producing hot mix plant must be located within a 60-mile radius of the Athens Maintenance Office in Athens, TX. The contract has a base term of 365 calendar days with an option for one 365-day extension, totaling 730 days, and performance begins upon issuance of an Authorization to Begin Work letter. While no explicit contract type is stated, the use of unit pricing, bid bonding, and compliance-based evaluation strongly suggests a Firm-Fixed-Price structure. The bid bond is required at 2% of the engineer’s estimate, capped at $100,000, and a $37,000 proposal guaranty must accompany each submission. Materials supplied must meet rigorous TxDOT specifications, including gradation, asphalt binder content, and performance criteria such as the Hamburg Wheel test, boil test, and Los Angeles abrasion limits, all governed by the September 1, 2024 edition of the TxDOT Materials Manual and associated test methods (Tex-204-F, Tex-221-F, Tex-242-F, etc.). Quality control is shared between the contractor and government, with inspections occurring at either the plant or delivery site and final acceptance determined at the destination. Offerors must be on TxDOT’s Material Producer List and submit certified mix designs signed by Level 2 specialists, along with weight tickets and compliance documentation. Special requirements include mandatory adherence to nondiscrimination rules under 49 CFR Part 21, E-Verify enrollment, certification that the offeror does not boycott Israel, and compliance with NDAA Sections 889 and 1260H regarding foreign adversaries. Additionally, contractors must submit a Certificate of Interested Parties if the contract value reaches or exceeds $1 million and complete a Materials Supplier’s Questionnaire unless previously prequalified by audited financials. Evaluation is technically focused, prioritizing mix design validation and production compliance with no stated award methodology, though the structure suggests a Lowest Price Technically Acceptable approach