HHS0017497 Lab Equipment for Austin DSHS Lab

The Department of State Health Services in Texas is seeking bids for a WINDOWLESS ALPHA/BETA LOW BACKGROUND DETECTOR SYSTEM, model MPC-1000-GFL, along with its installation and a service visit, under solicitation HHS0017497. The contract requires the delivery of two units, including all shipping, handling, installation, and associated services, with pricing structured as firm fixed rates that are all-inclusive of labor, materials, equipment, and related expenses. The contract term begins on the date of award and expires on August 31, 2026, with a potential one-year extension at the agency’s discretion. Deliveries must occur between 8:00 AM and 4:00 PM, excluding 11:00 AM to noon, at the specified Austin facility, with all shipments requiring proper labeling of contents, purchase order number, and quantity per carton, and pallets must be shrink-wrapped and labeled. Compliance with detailed packaging, marking, and delivery guidelines is mandatory, and split deliveries or mixing of brands are prohibited unless explicitly requested. All bidders must comply with the HHS Uniform Terms and Conditions, Version 3.4, which include strict confidentiality obligations, agency and state audit rights, and requirements regarding ownership of work product and third-party intellectual property. Contractors must affirm compliance with federal civil rights laws including Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act, and must not be suspended, debarred, or listed in the Excluded Parties List. Respondents are required to submit completed and signed Exhibit A affirmations, including entity identification data such as SAM.gov UEI, FEIN, TIN, and Texas Franchise Tax Number, and must certify compliance with Texas child support obligations for owners holding 25% or more interest. A completed HUB Subcontracting Plan in Exhibit E is required if applicable, and failure to submit any of the mandatory exhibits may result in disqualification. Pricing evaluations focus on the lowest price per line item or total for all line items on Exhibit C, but award is based on best value considering performance delivery capability, financial stability, business size, and past vendor performance, not just lowest price. Invoices must be submitted monthly, separately for each deliverable, including contract or PO number and detailed work description, and must comply with the Texas Prompt Payment Act. Payment is contingent on successful inspection and acceptance, and the vendor assumes full responsibility for