HHS0017697 Telecom Parts and Tools

The Health and Human Services Commission of Texas is soliciting bids for Telecom Parts and Tools under contract number HHS0017697, with a posted date of July 20, 2026, and a response deadline of August 10, 2026. The solicitation, issued under NAICS code 423690, is directed toward suppliers capable of delivering telecom equipment and tools to support operations at the Wichita Falls State Hospital, with deliveries scheduled to begin September 1, 2026, and conclude August 31, 2027, subject to a potential one-year extension at the agency’s discretion. The contract has a maximum estimated value of $50,000, based on historical spending and stated caps, though no detailed pricing information is provided in the Exhibits, which are required for compliance. Bidders must submit Exhibit A, containing mandatory affirmations including a Unique Entity ID, E-Verify certification, AI system disclosures, and foreign ownership declarations, along with Exhibit C, the Pricing Sheet, for technical acceptability; failure to provide either results in disqualification. Evaluation for award follows a best value standard, prioritizing conformance to specifications, past performance measured through the Vendor Performance Tracking System (requiring a minimum “C” rating), and price, with no single factor being determinative. Contractual obligations include strict packaging and labeling requirements, mandating that all shipments be properly labeled with the agency’s purchase order number, quantity per carton, and description of contents; pallets must be shrink-wrapped and deliveries scheduled during business hours between 8:00 a.m. and 4:00 p.m., excluding 11:00 a.m. to 1:00 p.m. Deliveries must be made to the address specified on each issued Purchase Order and are subject to inspection upon receipt, with non-conforming goods subject to rejection. The contractor assumes full responsibility for transport, unloading, and temperature controls where applicable, and must ensure all products are new, undamaged, and free of defects. Special requirements prohibit assignment without prior written approval, require compliance with Texas public information laws, impose a ban on surveillance or retaliation against state personnel, and mandate that the contractor not be linked to entities on the NDAA Section 889 or foreign adversary lists. The state retains broad usage rights to all deliverables, and contractors must disclose any artificial intelligence tools used during fulfillment. Invoicing is