Holiday Light and Decor Installation

The City of Flagstaff is soliciting bids for the installation, maintenance, and removal of Christmas holiday lighting and decorations across multiple key public locations, including Wheeler Park, City Hall, Two Spot Engine, the Visitor Center, Downtown Flagstaff, and the Flagstaff City-Coconino County Library. The contractor will be responsible for providing all necessary LED lighting strands, vehicles, equipment for access (such as ladders), labor, permitting for work in public rights-of-way, and any extra materials such as cords. The City will supply wreaths but will not provide any lighting materials. Installation must be completed by November 18, 2026, with removal required after December 31, 2026, and no later than January 10, 2027. Performance locations are clearly identified, and F.O.B. destination terms apply, with inspection and acceptance of materials and services occurring at the City’s designated address in Flagstaff. Proposals must be submitted electronically via the OpenGov portal by May 27, 2026, and must include multiple required forms such as questionnaires, disclosures, and certifications. While no explicit evaluation scoring system or weighting is provided, qualitative factors for award include bidder experience (minimum three holiday seasons within five years), staffing and equipment adequacy, responsiveness, and overall advantage to the City. The basis of award is stated as the lowest responsible and responsive bidder, though language suggests a possible tradeoff evaluation considering non-price factors. Contractual terms include industry-standard packaging and marking compliant with carrier tariffs and ICC regulations, comprehensive insurance coverage with specific endorsements, compliance with anti-boycott Arizona statutes, and a one-year warranty on all work post-acceptance. The contract also contains clauses related to assignment restrictions, termination for convenience and non-appropriation, force majeure provisions, and intellectual property indemnification. Payment procedures require itemized invoices within 30 days, referencing contract numbers, but do not specify a payment office or electronic invoicing platform. No pricing details or contract value are provided in the documents, indicating this is a solicitation phase without finalized bid pricing. Overall, the contract emphasizes thorough performance standards, clear timelines, and regulatory compliance to ensure a festive and professionally installed holiday lighting display throughout the City’s prominent public spaces.