Hospital Policy Management Web-Based Software for the Tucson Area Indian Health Service (TAIHS)

This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts or quotations. The Tucson Area Indian Health Service (TAIHS) is seeking firms in NAICS Code 541611, particularly Small Businesses to include all socio-economic categories that, if any, can provide services supporting and assisting the Indian Health Service staff in the performance of numerous activities and minimum specifications/capabilities listed below: The Service provided shall meet the following minimum capabilities: HOSPITAL MANAGEMENT WEB-BASED SOFTWARE The Tucson Area Indian Health Service, Sells Service Unit, which includes the Sells Indian Hospital, San Xavier Health Center, San Simon Health Center, Santa Rosa Health Center and the Tucson Area IHS facilities are in need of a Hospital Policy Management System software. Pursuant to the Center for Medicare/Medicaid Services (CMS), Condition of Participation (CoP) and The Joint Commission standards, there must be a methodology to organize, update and track organizational policies. These policies must be current at all times and easily accessible to all employees of the hospital. The web-based software should be Brand Name or Equal to the ellucid Policy Management System (WEB BASED) software. Successful firms must demonstrate in their response to this notice the ability to: 1) Publish policies and procedures via Internet for easy access 2) Loadable policies and other documents into policy manager software 3) Update manuals to reflect regulatory changes by Center for Medicare/Medicaid Services (CMS), Condition of Participation (CoP), The Joint Commission, National Integrated Accreditation Act of 1996 (HIPAA), Occupational Safety and Health Administration (OSHA), FDA (Food and Drug Administration) and other federal regulations 4) Meet 99% uptime 5) Unlimited number of additional user accounts 6) Maintain a level of security that is commensurate with the risk and magnitude of the harm that could result from the loss, misuse, disclosure or modification of the data/information contained on the contractor system with the highest sensitivity levels. 7) Where feasible, ensure IHS data is isolated from all other customer/business processes. 8) Software Upgrades and unlimited technical support 9) Software training 10) Clinical Implementation Specialist-Assists with development of individualized project plan, development of approval process review, integration of current process into automated process, training of clinical and non-clinical areas. The Government requests interested parties to submit a letter of interest and statement of current capabilities to perform the above services to nadine.joe@ihs.gov by Monday, September 23, 2013 at 12:00pm, ms. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation and is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided, no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a firm as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriate for this requirement. Respondents are advised that the Government be under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential or sensitve information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technial information provided by respondents in any resultant solicitation. At this time, no solicitation exists, therefore DO NOT REQUEST A COPY OF THE SOLICITATION and DO NOT SUBMIT OFFERS. After a review of the responses received, a solicitation may be published on Federal Business Opportunities (FedBizOps) website. It is the potential Offeror's responsibility to monitor FedBizOps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation. IF A SOLICITATION IS ISSUED, IT WILL BE ANNOUNCED AT A LATER DATE, and all interested parties must respond to that solicitation announcement separately from the responses to this notice. Additional information, as it becomes available, will be posted as amendments to this announcement. All amendments will be available for viewing at this website. Is is incumbent upon the interested parties to review the site frequently for any updates and amendments to any and all documents.