Hotel Accommodations, St. John's Newfoundland, Canada

The U.S. Coast Guard Research & Development Center has a requirement for hotel rooms to be used by the USCG International Ice Patrol during their temporary duty assignments to St. John's Newfoundland, Canada on Ice Reconnaissance Detachment Patrols. ***RECEIPT OF QUOTES REQUIRED NO LATER THAN 09 Jan 2014; 2:00PM EST*** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; firm-fixed-price quotes for the purchase of the following item(s) are being requested and a written solicitation will not be issued. This Request for Quote HSCG32-14-Q-SAP002 incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-71. The North American Industry Classification System Code is 721110. This is an unrestricted procurement. The U.S. Coast Guard (USCG), Research & Development Center intends to issue a Firm Fixed Price Purchase Order using the procedures of FAR Part 12 and Part 13. The anticipated award date is on or about 16 January 2014. The government intends to award from this solicitation to the responsive vendor whose quote conforming to the solicitation provides the best value. PLEASE NOTE: Failure to comply with FAR Clauses 52.204-7 and 52.212-3 may impact eligibility for award. DESCRIPTION OF WORK: Provide hotel rooms to US Coast Guard International Ice Patrol members during their temporary duty assignments to St. John's, Newfoundland, Canada on Ice Reconnaissance Detachment patrols. CONTRACT CLAUSES The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) (FAC 2005-67) applies to this acquisition. 52.212-2 Evaluation-Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factor shall be used to evaluate offers: Price: (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.204-7 System for Award Management (Jul 2013) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Nov 2013) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. (End of Provision) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Sep 2013) (FAC 2005-70) and below addendum applies to this acquisition. 52.252-2 Clauses Incorporated by Reference (FEB 1998). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html. FAR 52.215-5 Facsimile Proposal (OCT 1997) (End of clause) 52.219-14, Limitation on Subcontracting (Nov 2011) 52.244-6, Subcontract for Commercial Items (Jul 2013) 52.249-2, Termination for Convenience of the Government (Fixed Price)(Apr 2012) HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (Sep 2012) HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH EXPATRIATES (JUNE 2006) HSAR 3052.217-93 Subcontracts (DEC 2003) HSAR 3052.217-95 Liability and Insurance (DEC 2003) HSAR 3052.217-96 Title (DEC 2003) HSAR 3052.217-97 Discharge of liens (DEC 2003) HSAR 3052.217-98 Delays (DEC 2003) HSAR 3052.223-90 Accident and Fire Reporting (DEC 2003) HSAR 3052.242-72 Contracting Officer's Technical Representative (DEC 2003) PLEASE NOTE: Failure to comply with FAR Clauses 52.204-7 and 52.212-3 may impact eligibility for award. CONTRACT ADMINISTRATION DATA Contact Point: For information regarding this contract, please contact Ms. Kristin Lems (860) 271-2665 Contractual Authority and Communications (a) The Contracting Officer for this contract is: Kristin Lems Contracting Office USCG Research & Development Center 1 Chelsea Street New London, CT 06320-5506 (b) Except as specified in paragraph (d) below, no order, statement or conduct of any Government personnel who communicates with contractor personnel during the performance of this contract shall constitute a change under the "changes" clause. (c) The contracting officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the contracting officer's. In the event the contractor effects any change at the direction of any person other than the contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. (d) The Government reserves the right to administratively transfer authority over this contract from the above named individuals to other contracting officers at any time. 52.252-2 Clauses Incorporated by Reference (FEB 1998). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Nov 2013) applies. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L.109-282) (31 U.S.C. 6101 note). 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)). 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2013) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496) 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) The provisions of paragraphs a, b, d, and e are applicable to this contract. (End of clause) The closing date for receipt of quotes is January 09, 2014 at 2:00PM EST. Anticipated award date is no later than January 16, 2014. Quotes are to remain effective for 60 days after close of solicitation. Offers may be submitted in the contractors own format, the proposal shall comprise an itemized price breakdown. Facsimile quotes are acceptable and may be forwarded via fax number 860-271-2888. Point of contact is Kristin Lems, phone 860-271-2665, and email: Kristin.l.lems@uscg.mil. 11 Dec 2013 - RFQ has been modified to add 23 room nights and to delete Options the new gtand total number of room nights is 1568. The Award will be based on best value based the contractor meeting the requirements in the SOW and price.