Hotel Accommodations, St. John's, Newfoundland, Canada

The U.S. Coast Guard Research & Development Center has a requirement for hotel rooms to be used by the USCG International Ice Patrol during their temporary duty assignments to St. John's, Newfoundland, Canada on Ice Reconnaissance Detachment Patrols. ***RECEIPT OF QUOTES REQUIRED NO LATER THAN: 11 Jan 2013; 2:00PM EST*** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; firm-fixed-price quotes for the purchase of the following item(s) are being requested and a written solicitation will not be issued. This Request for Quote HSCG32-13-Q-SAP006 incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-60. The North American Industry Classification System Code is 721110. This is an unrestricted procurement. The U.S. Coast Guard (USCG), Research & Development Center intends to issue a Firm Fixed Price Purchase Order using the procedures of FAR Part 12 and Part 13. The anticipated award date is on or about 18 Jan 2013. The government intends to award from this solicitation to the responsive vendor whose quote conforming to the solicitation provides the best value. CENTRAL CONTRACTOR REGISTRATION (CCR): As required by Federal Acquisition Regulation (FAR) Clause 52.204.-7, the prospective contractors shall be registered in the government's CCR database prior to award of a contract. Before a company may register itself in CCR, it must have a Data Universal Numbering System (DUNS) number. Dun & Bradstreet, Inc issues this 9-digit DUNS number that uniquely identifies each business entity. A DUNS number may be requested via the Internet at www.dnb.com. Upon a DUNS number being issued, you may then register your company in the CCR database via the Internet at www.ccr.gov or by at phone at 1-888-227-2423. ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA): Prospective contractors shall complete their annual representations and certifications electronically at http://ocra.bpn.gov in compliance with FAR Clause 52.212-3. PLEASE NOTE: Failure to comply with FAR Clauses 52.204-7 and 52.212-3 may impact eligibility for award. DESCRIPTION OF WORK: Provide Hotel rooms to US Coast Guard members during their temporary duty assignments to St. John's, Newfoundland, Canada on Ice Reconnaissance Detachment Patrols. CONTRACT CLAUSES 52.212-2 Evaluation-Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factor shall be used to evaluate offers: Price: (b) Options: The Government wil evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.204-7 Central Contract Registration (APR 2008) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. As prescribed in 9.108-5(b), insert the following clause: PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (MAY 2012) (a) Definitions. As used in this clause- "Inverted Domestic Corporation" means a foreign incorporated entity which is treated as an inverted domestic corporation Under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874. "Subsidiary" means an entity in which more than 50 percent of the entity is owned- (1) Directly by a parent corporation; or (2) Through another subsidiary of a parent corporation. (b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action nunder this clause. (c) Exceptions to this prohibition are located at 9.108-2. (End of clause) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Mar 2011) An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. (End of Provision) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jun 2010) and below addendum applies to this acquisition. 52.252-2 Clauses Incorporated by Reference (FEB 1998). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html. FAR 52.215-5 Facsimile Proposal (OCT 1997) 52.219-14, Limitation on Subcontracting (Dec 1996) 52.222-3 Convict Labor. As prescribed in 22.202, insert the following clause: CONVICT LABOR (JUNE 2003) (a) Except as provided in paragraph (b) of this clause, the Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands. (b) The Contractor is not prohibited from employing persons- (1) On parole or probation to work at paid employment during the term of their sentence; (2) Who have been pardoned or who have served their terms; or (3) Confined for violation of the laws of any of the States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands who are authorized to work at paid employment in the community under the laws of such jurisdiction, if- (i) The worker is paid or is in an approved work training program on a voluntary basis; (ii) Representatives of local union central bodies or similar labor union organizations have been consulted; (iii) Such paid employment will not result in the displacement of employed workers, or be applied in skills, crafts, or trades in which there is a surplus of available gainful labor in the locality, or impair existing contracts for services; (iv) The rates of pay and other conditions of employment will not be less than those paid or provided for work of a similar nature in the locality in which the work is being performed; and (v) The Attorney General of the United States has certified that the work-release laws or regulations of the jurisdiction involved are in conformity with the requirements of Executive Order 11755, as amended by Executive Orders 12608 and 12943. (End of clause) 52.222-35 Equal Opportunity for Veteran 52.222-37 Employment Reports Veterans. 52.222-41 Service Contract Act of 1965. 52.222-54 Employment Eligibility Verification 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. 52.225-13 Restrictions on Certain Foreign Purchases As prescribed in 25.1103(a), insert the following clause: RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008) (a) Except as authorized by the Office of Foreign Assets Control (OFAC) in the Department of the Treasury, the Contractor shall not acquire, for use in the performance of this contract, any supplies or services if any proclamation, Executive order, or statute administered by OFAC, or if OFAC's implementing regulations at 31 CFR Chapter V, would prohibit such a transaction by a person subject to the jurisdiction of the United States. (b) Except as authorized by OFAC, most transactions involving Cuba, Iran, and Sudan are prohibited, as are most imports from Burma or North Korea, into the United States or its outlying areas. Lists of entities and individuals subject to economic sanctions are included in OFAC's List of Specially Designated Nationals and Blocked Persons at http:// www.treas.gov/offices/enforcement/ofac/sdn. More information about these restrictions, as well as updates, is available in the OFAC's regulations at 31 CFR Chapter V and/or on OFAC's website at http://www.treas.gov/offices/ enforcement/ofac. (c) The Contractor shall insert this clause, including this paragraph (c), in all subcontracts. (End of clause) 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration PAYMENT BY ELECTRONIC FUNDS TRANSFER-CENTRAL CONTRACTOR REGISTRATION (OCT 2003) 52.244-6, Subcontract for Commercial Items (JUNE 2010) 52.249-2, Termination for Convenience of the Government (Fixed Price)(MAY 2004) HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH EXPATRIATES (JUNE 2006) HSAR 3052.242-71 Dissemination of Contract Information (DEC 2003) HSAR 3052.242-72 Contracting Officer's Technical Representative (DEC 2003) CENTRAL CONTRACTOR REGISTRATION (CCR): As required by Federal Acquisition Regulation (FAR) Clause 52.204.-7, the prospective contractors shall be registered in the government's CCR database prior to award of a contract. Before a company may register itself in CCR, it must have a Data Universal Numbering System (DUNS) number. Dun & Bradstreet, Inc issues this 9-digit DUNS number that uniquely identifies each business entity. A DUNS number may be requested via the Internet at www.dnb.com. Upon a DUNS number being issued, you may then register your company in the CCR database via the Internet at www.ccr.gov or by at phone at 1-888-227-2423. ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA): Prospective contractors shall complete their annual representations and certifications electronically at http://ocra.bpn.gov in compliance with FAR Clause 52.212-3. PLEASE NOTE: Failure to comply with FAR Clauses 52.204-7 and 52.212-3 may impact eligibility for award. CONTRACT ADMINISTRATION DATA Contact Point: For information regarding this contract, please contact Michael Levels (860) 271-2874. Addresses for Correspondence and Requests for Payment All correspondence shall be sent to the following address: Michael Levels Contracting Office USCG Research & Development Center 1 Chelsea Street New London, CT 06320 Michael.g.levels@uscg.mil Contractual Authority and Communications (a) The Contracting Officer for this contract is: Kristin Lems Contracting Office USCG Research & Development Center 1 Chelsea Street New London, CT 06320-5506 (b) Except as specified in paragraph (d) below, no order, statement or conduct of any Government personnel who communicates with contractor personnel during the performance of this contract shall constitute a change under the "changes" clause. (c) The contracting officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the contracting officer's. In the event the contractor effects any change at the direction of any person other than the contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. (d) The Government reserves the right to administratively transfer authority over this contract from the above named individuals to other contracting officers at any time. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Mar 2011) applies. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.252-2 Clauses Incorporated by Reference (FEB 1998). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html. (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (1) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L.109-282) (31 U.S.C. 6101 note). 52.219-28, Post Award Small Business Program Representation (Apr 2009) (15 U.S.C 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). 52.222-35, Equal Opportunity for Veterans (Sept 2010) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 79352.222-37, Employment Reports on Veterans (Sept 2010)52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)52.223-18, Contractor Policy to Ban Text Messaging While Driving (Sept 2010) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration The provisions of paragraphs a, b, d, and e are applicable to this contract. 52.222-41, Service contract Act of 1965, as Amended(NOV 2007) (41 U.S..C. 351,et seq.). 522.222-42 Statement of Equivalent Rates for Federal Hires(May 1989) (29 U.S.C 206 and 41 U.S>C.351, et seq.). (End of clause) The closing date for receipt of quotes is 11 Jan 2013 2:00PM EST. Anticipated award date is no later than 18 Jan 2013. Quotes are to remain effective for 60 days after close of solicitation. Offers may be submitted in the contractors own format, the proposal shall comprise an itemized price breakdown. Facsimile quotes are acceptable and may be forwarded via fax number 860-271-2888. Point of contact is Michael Levels, phone 860-271-2874, and email: Michael.g.levels@uscg.mil