Hotel and Meeting Room Accommodations for Training Workshops

Florida State University is seeking proposals to secure accommodations, meals, and meeting space for its biannual Training Programs for State University System Department Chairpersons, hosted by the Institute of Academic Leadership in Tallahassee, Florida. These workshops, held twice a year in the fall and spring or summer, bring together approximately 75 department chairpersons from Florida’s public universities for an intensive three-day program featuring formal presentations, small group seminars, and facilitated discussions that span from 8:00 a.m. to 9:00 p.m. daily, with informal networking continuing over meals and evening social hours. The selected vendor must provide full-service lodging, all meals, and adequate meeting facilities capable of accommodating the group’s schedule and activity levels across multiple days, ensuring a seamless experience that supports both structured learning and spontaneous collaboration among participants. The solicitation, identified as FSU-ITN 6847-6, was posted on August 3, 2026, with responses due by August 24, 2026. The contract will be awarded to a respondent capable of delivering consistent, high-quality services that meet the program’s logistical demands, including room configurations for large group sessions and breakout groups, dietary accommodations, and timely service across all meal periods. Florida State University, acting through its Office of the Institute of Academic Leadership, is the sole contracting entity, and all performance must occur at the designated location in Tallahassee. Natalie Mize is the designated point of contact for inquiries and submissions. The university seeks a partner that demonstrates reliability, flexibility, and an understanding of the educational and professional development goals of academic leaders who often lack prior administrative training.